Automated Wedding Overdue Payment Chaser
Every Monday, WebRun opens HoneyBook, finds invoice milestones that are overdue, drafts a firm but friendly payment chaser for each couple in Gmail, and posts the full list to Slack so you can review and send before your week begins.
How do I automatically chase overdue wedding payments?
WebRun opens HoneyBook every Monday, finds every overdue wedding payment milestone, and drafts a firm but friendly chaser in Gmail for each couple with the overdue amount and a direct invoice link. It posts the full list to Slack sorted by days past due, so you can review, prioritise, and send with one click each week.
- Overdue balances are chased every week without manual effort
- Chasers are personalised with each couple's amount and event date, not a generic template
- No overdue payment is missed because a follow-up fell off the to-do list
Built for wedding planners · event coordinators · bridal studios · wedding venues
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.honeybook.comin a real browser with your saved login - no setup, no API keys. -
1
HoneyBook - find overdue invoice milestones
honeybook.com
WebRun opens HoneyBook to find overdue invoice milestones. - Open HoneyBook and navigate to the Payments section
- Filter for invoice milestones with a status of overdue or past their due date
- Capture the couple name, event date, milestone label, overdue amount, and days past due for each
Done when Every overdue payment milestone is listed with its amount and days past due.
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2
Gmail - draft a payment chaser for each couple
gmail.com
WebRun opens Gmail to draft a payment chaser for each couple. - Draft a firm but courteous chaser for each couple, naming the overdue amount and due date
- Include a direct link to their HoneyBook invoice so payment is one click away
- For balances more than 30 days overdue, note the urgency without being aggressive
- Save each email as a Gmail draft, leaving it unsent for your review
Done when A ready-to-send chaser draft is saved in Gmail for every overdue milestone.
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3
Slack - post the overdue list for your review
slack.com
WebRun opens Slack to post the overdue list for your review. - Post a Slack summary of overdue milestones sorted by days past due, with the largest and oldest balances first
- Link to each Gmail draft so you can review and send in one click
- Flag any balances more than 30 days overdue with a clear warning
Done when Your team has the full overdue list in Slack and can dispatch chasers immediately.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send overdue payment chasers to couples without my approval?
No. Every chaser is saved as a Gmail draft and presented in Slack for your review. Nothing is sent until you approve and click Send yourself.
How does it handle couples who are close to their wedding date?
It includes the event date in the Slack summary so you can prioritise chasers for couples whose wedding is soon and adjust the tone before sending.
What if a couple has already paid since the last run?
WebRun reads the live payment status in HoneyBook each Monday, so any milestone that has been settled since last week is skipped automatically.
Related templates
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