Automated Virtual Vocations Listing Status Sync
Every night, WebRun opens your Virtual Vocations employer account, checks each open role against its current listing status, archives a snapshot of what is live to Google Drive, and posts a Slack alert for any role that has expired or was never approved so the hiring team can act.
How do I know if my Virtual Vocations listings are still live?
WebRun checks your Virtual Vocations employer account every night, records whether each submitted role is live, pending review, or expired, archives a snapshot to Google Drive, and posts a Slack alert for any gap. It only reports status, so resubmitting or editing a listing always stays a manual step your hiring team takes.
- Expired listings get caught the same night, not weeks later
- Pending reviews that stall get flagged automatically
- Every night's status is archived for a clear history
Built for remote-first HR teams · People operations · recruiting coordinators · staffing agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.virtualvocations.comin a real browser with your saved login - no setup, no API keys. -
1
Virtual Vocations - check each listing's status
virtualvocations.com
WebRun opens Virtual Vocations to check each listing's status. - Open your Virtual Vocations employer account and list every submitted role
- Record whether each is live, pending review, or expired
- Compare against the list of roles you meant to keep open
Done when Every submitted role's current status is recorded.
-
2
Google Drive - archive tonight's snapshot
drive.google.com
WebRun opens Google Drive to archive tonight's snapshot. - Save tonight's status snapshot to the tracking folder
- Keep the previous night's snapshot for comparison
Done when Tonight's listing status snapshot is archived in Drive.
-
3
Slack - flag any gap
slack.com
WebRun opens Slack to flag any gap. - Post an alert for any role that is expired or still pending review
- Note how long it has been in that status
Done when The hiring team has been alerted to every listing gap.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun resubmit or edit an expired listing?
No. It only reports the status. Resubmitting or editing a listing stays a manual step for your team, since Virtual Vocations hand screens every posting.
Why does a listing show as pending review?
Virtual Vocations screens submissions before they go live, so a new posting can sit in pending status for a short time. WebRun flags it if that takes longer than expected.
How far back does the archive go?
Every night's snapshot is saved to Drive, so you can look back at exactly when a listing's status changed.
Related templates
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