Automated Cantaloupe New Location Onboarding
When a new location is entered in Cantaloupe Seed Pro, WebRun verifies the record is complete, sets up the initial machine and planogram configuration, assigns the location to the appropriate route, and posts a setup checklist to Slack so your ops team has a clear picture of what still needs attention before the first service visit.
How do I automatically set up a new vending location in Cantaloupe and notify my team?
When a new location is added to Cantaloupe Seed Pro, WebRun verifies the record is complete, checks that machines are assigned and a planogram is configured, assigns the location to the right driver route, and posts a setup checklist to Slack. Your ops team sees exactly what is done and what still needs attention before the first service visit.
- New locations are fully configured in Cantaloupe before the first driver visit
- Missing setup details are flagged immediately instead of discovered on the road
- Ops team gets a clear checklist for every new account without manual chasing
Built for vending operators · account managers · route managers · convenience service operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.cantaloupe.com/products/software/seed-proin a real browser with your saved login - no setup, no API keys. -
1
Cantaloupe - verify and configure new location record
cantaloupe.com
WebRun opens Cantaloupe to verify and configure new location record. - Open Cantaloupe Seed Pro and navigate to the newly added location
- Verify the location address, contact details, and account type are complete
- Confirm machine IDs are assigned to the location and connected to the account
- Check that the planogram has been configured with at least a basic product set
- Assign the location to the correct driver route in the route schedule
Done when New location has a complete record, machines assigned, planogram configured, and route assigned in Cantaloupe.
-
2
Slack - post setup checklist to ops team
slack.com
WebRun opens Slack to post setup checklist to ops team. - Post a setup checklist to the ops Slack channel naming the new location
- List any incomplete items found during the Cantaloupe review (e.g. missing contact, no planogram)
- Tag the relevant route manager so they know action is needed
Done when Ops team has a setup checklist in Slack with outstanding items for the new location.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send any welcome messages to the new location manager?
No. WebRun only posts an internal Slack checklist for your ops team. Any communication to the location manager is left for your team to handle after reviewing the checklist.
What happens if the location record is missing key details?
WebRun flags the missing fields in the Slack checklist so your team knows what to fill in before the first service visit. It does not block the onboarding or make guesses about missing data.
Can it handle onboarding multiple new locations at once?
Yes. If multiple locations are added to Cantaloupe on the same day, WebRun runs the checklist for each one and posts a separate Slack entry for each location.
Related templates
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