OmniMD Automated Vein Therapy Timer
Every morning, WebRun opens OmniMD, reviews varicose vein patients marked as on conservative therapy, counts the weeks completed against the payer required waiting period, logs each to Google Sheets, and sends a Telegram list of who has finished the trial and is ready to move toward treatment.
How do I automatically track the conservative therapy waiting period for vein patients?
WebRun reviews your varicose vein patients on conservative therapy in OmniMD every morning and counts the weeks each has completed against the payer waiting period. It logs progress to Google Sheets and sends a Telegram list of who has finished the trial and who is close, so no patient waits past their eligible date.
- No patient waits past their eligible date because the clock is checked daily
- Upcoming completions surface two weeks early so visits can be booked ahead
- Documented therapy weeks are ready to support a medical necessity submission
Built for vein clinics · vascular surgeons · phlebology practices · prior authorization staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
omnimd.comin a real browser with your saved login - no setup, no API keys. -
1
OmniMD - review conservative therapy start dates
omnimd.com
WebRun opens OmniMD to review conservative therapy start dates. - Open OmniMD and find varicose vein patients flagged as on conservative therapy
- For each, capture the therapy start date and the documented measures such as compression, exercise, elevation, and weight management
- Note the payer and its required conservative therapy duration, commonly 6 to 12 weeks
- Calculate how many weeks each patient has completed as of today
Done when Every patient on conservative therapy has a start date, payer requirement, and weeks completed.
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2
Google Sheets - track weeks completed per patient
google.com
WebRun opens Google Sheets to track weeks completed per patient. - Open the Conservative Therapy Tracker sheet
- Update or append a row per patient with start date, payer, weeks required, and weeks completed
- Mark patients who have met or passed the required duration as ready to proceed
- Highlight patients within two weeks of completing so the visit can be planned ahead
Done when The tracker shows weeks completed and a ready-to-proceed flag for every patient.
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3
Telegram - report who has met the waiting period
telegram.org
WebRun opens Telegram to report who has met the waiting period. - Send a Telegram message listing patients who have completed the required waiting period
- Include patients due to complete within the next two weeks so scheduling can start early
- Leave all patient contact and clinical decisions to your team. Never message the patient
Done when Your team has a Telegram list of who has met the waiting period and who is close.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message patients about their therapy progress?
No. WebRun only sends an internal Telegram list to your team. It never contacts patients, so no protected health information is shared outside your practice.
How does it know each payer's required waiting period?
It reads the payer noted on the patient record and applies the conservative therapy duration you configure per payer, typically 6 to 12 weeks, then counts from the documented therapy start date.
What if therapy was documented late or paused?
It counts from the start date recorded in OmniMD, so if you adjust that date or the therapy notes, the weeks completed recalculate on the next morning run.
Related templates
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