Automated Braintrust Application Follow-Up
Every morning, WebRun signs in to Braintrust, reads the status of every application you have submitted, works out how many days each has sat without movement, records the change in Airtable, and posts you a short Microsoft Teams list of which ones are worth a nudge and which roles are already closed.
How do I track which of my freelance job applications have gone quiet?
WebRun signs in to Braintrust every morning, reads the status of every application you have submitted, and counts the days since each one last moved. It updates your Airtable tracker and posts a Microsoft Teams list of the stale ones worth a nudge, plus the roles that have already closed.
- Stale applications surface the day they cross your quiet threshold
- Closed roles stop taking up mental space
- Every status change since yesterday is visible in one Teams post
Built for freelancers · independent consultants · contract engineers · talent marketplace users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.usebraintrust.comin a real browser with your saved login - no setup, no API keys. -
1
Braintrust - read your application statuses
usebraintrust.com
WebRun opens Braintrust to read your application statuses. - Sign in to Braintrust and open the list of roles you have applied to
- Capture the role title, the client, the date you applied, and the current application status
- Note any role that is no longer accepting applications or has been filled
Done when Every submitted application has a current status and an applied date.
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2
Airtable - track days since movement
airtable.com
WebRun opens Airtable to track days since movement. - Open your applications base in Airtable and match each row by role title and client
- Update the status and stamp today's date, then calculate the days since the status last changed
- Mark any application over your quiet threshold as stale, and close out roles that are no longer open
Done when Every application row shows its current status and the days since it last moved.
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3
Microsoft Teams - post the nudge list
microsoft.com
WebRun opens Microsoft Teams to post the nudge list. - Post a short list of stale applications, oldest first, with the role, the client, and the days quiet
- Separate out anything that moved forward since yesterday so wins are visible
- List roles that closed without you, so you stop waiting on them. WebRun does not message any client
Done when You have today's follow-up shortlist and status changes in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message clients or withdraw an application?
No. WebRun only reads your application statuses and reports them to you. Sending a follow-up message, withdrawing, or applying to anything new all stay in your hands.
How does it decide an application has gone quiet?
It compares today's status against the one it recorded in Airtable yesterday and counts the days since anything last changed. You set the threshold, for example seven days.
Does it apply to new roles for me?
Never. This run only looks at applications you already submitted. It adds nobody new and touches no job post, so your profile and pipeline stay exactly as you left them.
Related templates
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