See exactly how each urology provider's schedule is being used
Every Monday, WebRun opens AdvancedMD, pulls the prior week's appointment and encounter data for each urology provider, calculates utilization rate, no-show impact, and procedure mix, then posts a structured report to Google Sheets and sends a headline summary to practice leadership via Telegram.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get a weekly urology provider utilization report from AdvancedMD automatically?
WebRun pulls the prior week's scheduling and encounter data from AdvancedMD every Monday, calculates utilization rate, no-show impact, and procedure mix for each urology provider, and posts the results to a Google Sheets tracker. A Telegram headline tells practice leadership the overall rate and which providers fell below 75%, so schedule optimization starts at the Monday morning huddle.
- Leadership sees each provider's utilization rate before the Monday morning huddle
- Underutilized slots are identified each week so scheduling adjustments can be made immediately
- A growing Google Sheets history enables trend analysis over months without manual data pulls
Built for urology practice owners · urology medical directors · urology practice managers · urology practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
login.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - pull prior-week appointment and encounter data by provider
advancedmd.com How to Automate AdvancedMD
WebRun opens AdvancedMD to pull prior-week appointment and encounter data by provider. - Open AdvancedMD and navigate to scheduling and encounter reports for the prior week
- Capture total scheduled slots, completed visits, no-shows, and cancellations for each urology provider
- Calculate utilization rate as completed visits divided by total available slots
- Note procedure type mix such as new patients, follow-ups, and procedures for each provider
- Flag any provider whose utilization rate fell below 75% last week
Done when Utilization rate, no-show count, and procedure mix are captured for every urology provider for the prior week.
-
2
Google Sheets - post provider utilization report with utilization rate and procedure mix
google.com How to Automate Google Sheets
WebRun opens Google Sheets to post provider utilization report with utilization rate and procedure mix. - Append a weekly report row per provider to the urology provider utilization tracker
- Include columns for utilization rate, completed visits, no-shows, cancellations, and procedure type breakdown
- Add a flag column marking providers below 75% utilization for review
Done when The Google Sheet contains last week's provider utilization data with utilization flags.
-
3
Telegram - send headline summary to practice leadership
telegram.org How to Automate Telegram
WebRun opens Telegram to send headline summary to practice leadership. - Send a brief Telegram message to practice leadership with overall practice utilization rate, any providers flagged below 75%, and week-over-week change
Done when Leadership has the headline utilization summary on Telegram before the Monday morning huddle.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it share patient-level data in the reports?
No. The Google Sheets report and the Telegram summary contain only aggregated counts, rates, and procedure type totals by provider. No individual patient names, record numbers, or clinical details appear in any report.
What does the 75% utilization threshold mean?
A utilization rate below 75% means a provider's booked slots were more than 25% unfilled last week after accounting for no-shows and cancellations. This threshold can be adjusted in your WebRun settings to match your practice's target.
Can it show revenue per provider alongside utilization?
The report currently covers scheduling utilization metrics. For revenue-per-provider views, you can extend the report by connecting AdvancedMD billing data in the same Google Sheet as an additional column set.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.