Automatically flag urology patients due for post-procedure follow-up
Every morning, WebRun opens AdvancedMD, identifies urology patients who completed a procedure in the past seven to 14 days and have no follow-up appointment scheduled, drafts a follow-up outreach message for each, and alerts staff in Slack so no post-procedure patient goes unmonitored.
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What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - identify post-procedure patients without a follow-up booked and draft outreach
advancedmd.com How to Automate AdvancedMD
WebRun opens AdvancedMD to identify post-procedure patients without a follow-up booked and draft outreach. - Open AdvancedMD and search for procedure appointments completed in the past seven to 14 days
- Cross-check each patient for a scheduled follow-up visit within the appropriate window
- Identify patients with no follow-up on the books
- Draft a follow-up scheduling message for each patient and stage it for staff review. Do not send without approval
- Note the procedure type and provider for each patient on the list
Done when Every post-procedure patient without a follow-up has a draft outreach message staged for staff approval.
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2
Slack - alert staff to patients needing follow-up scheduling
slack.com How to Automate Slack
WebRun opens Slack to alert staff to patients needing follow-up scheduling. - Post a Slack alert to the urology clinical team listing how many post-procedure patients lack a follow-up appointment
- Include procedure type and days since procedure for each patient listed
Done when Staff see the post-procedure follow-up gap list in Slack and know how many outreach drafts await review.
How do I automatically track urology patients who need a post-procedure follow-up appointment?
WebRun checks AdvancedMD each morning for urology patients who completed a procedure in the past seven to 14 days but have no follow-up visit on the calendar. It drafts a scheduling outreach message for each patient and stages the drafts for staff review. A Slack alert lists the count and procedure details so staff can prioritize approvals and rebook quickly.
- Every post-procedure patient is flagged for follow-up within 14 days of their procedure
- Staff have ready-to-approve outreach drafts rather than building them from scratch
- No patient falls through the gap between procedure and recovery check
Built for urologists · urology clinical coordinators · urology office managers · urology practices
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact post-procedure patients automatically?
No. All follow-up outreach messages are drafted and staged in AdvancedMD for staff to review and approve. No message is sent to a patient without a human sign-off, keeping all post-procedure PHI handling within your practice.
Which urology procedures does it track for follow-up?
It covers all procedure appointment types completed in AdvancedMD, including cystoscopy, urodynamics, prostate biopsy, and minor surgical procedures. The follow-up window defaults to seven to 14 days and can be adjusted per procedure type.
What if a patient already scheduled their own follow-up?
WebRun checks the AdvancedMD schedule before flagging a patient. Anyone with an upcoming appointment already booked is excluded from the outreach list automatically.
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