Automatically flag urology patients due for post-procedure follow-up
Every morning, WebRun opens AdvancedMD, identifies urology patients who completed a procedure in the past seven to 14 days and have no follow-up appointment scheduled, drafts a follow-up outreach message for each, and alerts staff in Slack so no post-procedure patient goes unmonitored.
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How do I automatically track urology patients who need a post-procedure follow-up appointment?
WebRun checks AdvancedMD each morning for urology patients who completed a procedure in the past seven to 14 days but have no follow-up visit on the calendar. It drafts a scheduling outreach message for each patient and stages the drafts for staff review. A Slack alert lists the count and procedure details so staff can prioritize approvals and rebook quickly.
- Every post-procedure patient is flagged for follow-up within 14 days of their procedure
- Staff have ready-to-approve outreach drafts rather than building them from scratch
- No patient falls through the gap between procedure and recovery check
Built for urologists · urology clinical coordinators · urology office managers · urology practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - identify post-procedure patients without a follow-up booked and draft outreach
advancedmd.com How to Automate AdvancedMD
WebRun opens AdvancedMD to identify post-procedure patients without a follow-up booked and draft outreach. - Open AdvancedMD and search for procedure appointments completed in the past seven to 14 days
- Cross-check each patient for a scheduled follow-up visit within the appropriate window
- Identify patients with no follow-up on the books
- Draft a follow-up scheduling message for each patient and stage it for staff review. Do not send without approval
- Note the procedure type and provider for each patient on the list
Done when Every post-procedure patient without a follow-up has a draft outreach message staged for staff approval.
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2
Slack - alert staff to patients needing follow-up scheduling
slack.com How to Automate Slack
WebRun opens Slack to alert staff to patients needing follow-up scheduling. - Post a Slack alert to the urology clinical team listing how many post-procedure patients lack a follow-up appointment
- Include procedure type and days since procedure for each patient listed
Done when Staff see the post-procedure follow-up gap list in Slack and know how many outreach drafts await review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact post-procedure patients automatically?
No. All follow-up outreach messages are drafted and staged in AdvancedMD for staff to review and approve. No message is sent to a patient without a human sign-off, keeping all post-procedure PHI handling within your practice.
Which urology procedures does it track for follow-up?
It covers all procedure appointment types completed in AdvancedMD, including cystoscopy, urodynamics, prostate biopsy, and minor surgical procedures. The follow-up window defaults to seven to 14 days and can be adjusted per procedure type.
What if a patient already scheduled their own follow-up?
WebRun checks the AdvancedMD schedule before flagging a patient. Anyone with an upcoming appointment already booked is excluded from the outreach list automatically.
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