Automated Back-to-School Pickup Notices
Every morning, WebRun opens The Uniform Solution, matches items received on recent purchase orders to open back-to-school preorders, logs each fulfilled preorder in a Google Sheet, and drafts a pickup-ready email to each customer in Gmail for you to review and send.
How do I tell back-to-school preorder customers their items arrived?
WebRun matches newly received stock in The Uniform Solution to open back-to-school preorders every morning, marking which are ready for pickup. It logs each in a Google Sheet and drafts a personalized pickup-ready email to the customer in Gmail, left unsent for your review, so families hear the moment their items land.
- Families hear the day their preorder items arrive
- Every pickup notice is drafted for a human to send
- Ready preorders are logged instead of tracked by memory
Built for school uniform shops · uniform retailers · scrubs stores · custom apparel stores
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.theuniformsolution.comin a real browser with your saved login - no setup, no API keys. -
1
The Uniform Solution - match arrivals to preorders
theuniformsolution.com
WebRun opens The Uniform Solution to match arrivals to preorders. - Open The Uniform Solution and review items received on recent purchase orders
- Match received styles and sizes to open back-to-school preorders and special orders
- Mark which preorders are now complete and ready for pickup
Done when Every preorder covered by new arrivals is identified as ready.
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2
Google Sheets - log each fulfilled preorder
google.com
WebRun opens Google Sheets to log each fulfilled preorder. - Open the preorder-fulfillment sheet
- Add a row per ready preorder with the customer, the student, the items, and the store location
- Mark whether a pickup notice has been drafted
Done when Every ready preorder is logged with its items and pickup location.
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3
Gmail - draft a pickup-ready email
gmail.com
WebRun opens Gmail to draft a pickup-ready email. - Draft a friendly pickup-ready email to each customer listing the arrived items and your hours
- Personalize it with the student's name and school where you have it
- Leave every email as a draft for you to review. Never send to a customer on its own
Done when A pickup-ready email is drafted for every complete preorder, all left unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families before I check?
No. WebRun drafts each pickup-ready email in Gmail and leaves it unsent. You confirm the items are pulled and ready, then send it yourself, so nothing goes out prematurely.
How does it know a preorder is ready?
It matches styles and sizes received on your purchase orders to open preorders in The Uniform Solution, so a customer is only flagged once every item on their order has physically arrived.
Can it personalize the pickup notice?
Yes. WebRun includes the arrived items and, where you have it, the student's name and school, so each family gets a clear, specific email rather than a generic blast.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.