Automated Group Rooming List Chaser
Every morning, WebRun opens Travefy, finds group trips whose rooming list is still missing names, bedding preferences, or occupancy before the supplier cutoff, drafts a clear request to each group organizer in Gmail listing exactly what is outstanding, leaves every draft unsent for you to review, and posts your team a Slack list of which groups still owe details.
How do I chase group organizers for missing rooming-list details automatically?
Every morning, WebRun opens Travefy and finds group trips whose rooming list is still missing names, bedding preferences, or occupancy before the supplier cutoff. It drafts a clear request to each organizer in Gmail listing exactly what is outstanding, leaves every draft unsent for you to review, and posts your team a Slack list of which groups still owe details.
- Missing rooming details surface every morning, well before the supplier cutoff
- Each organizer request is drafted and waiting, so you just review and send
- No group misses its cutoff because details were chased one organizer at a time
Built for travel agencies · group travel planners · host agencies · destination wedding specialists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.travefy.comin a real browser with your saved login - no setup, no API keys. -
1
Travefy - find incomplete rooming lists
travefy.com
WebRun opens Travefy to check group room blocks for missing rooming-list details. - Open Travefy and open group trips approaching their supplier rooming-list cutoff
- Check each room block for missing guest names, bedding preference, or occupancy
- Capture the group, organizer, exactly which details are missing, and the cutoff date
Done when Every group with an incomplete rooming list has been listed with what is outstanding.
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2
Gmail - draft organizer requests
gmail.com
WebRun drafts a rooming-list request for each organizer and leaves it unsent. - Draft a clear, friendly request to each organizer naming the group, the missing details, and the cutoff date
- Lay out exactly what is needed per room so the organizer can reply in one go
- Save every message as a draft and leave it unsent for you to review before it reaches an organizer
Done when A rooming-list request draft sits ready in Gmail for every group with details missing.
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3
Slack - report missing details
slack.com
WebRun posts the groups still missing rooming details, nearest cutoff first. - Post the team a short list of groups still missing rooming-list details
- Lead with the nearest supplier cutoff so the most urgent groups stand out
- Note that the organizer requests are waiting as drafts in Gmail for review
Done when The team has today's incomplete-rooming-list summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email group organizers without me?
No. WebRun only drafts each rooming-list request in Gmail and leaves it unsent. You read every message and click send, so nothing reaches an organizer without a person approving it first.
How does it know a rooming list is incomplete?
It reads each group's room block in Travefy every morning and flags rooms still missing guest names, bedding preference, or occupancy, then lists exactly which details are outstanding before the supplier cutoff.
What about groups that already submitted everything?
It reads the live room block in Travefy each run, so any group whose rooming list is already complete is skipped and never gets a chase, keeping requests targeted to who genuinely owes details.
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