Automated Jump Pass Renewal Reminders
Every morning, WebRun opens Wakesys, finds monthly jump pass members whose plan renews in the next few days or whose last payment failed, drafts a friendly renewal reminder in Klaviyo with the plan and any update-payment link, holds the send for staff to approve, and posts a Telegram summary of who is due.
How do I remind trampoline park members before their jump pass renews?
WebRun opens Wakesys each morning, finds monthly jump pass members renewing soon or with a failed payment, and drafts a friendly reminder in Klaviyo with the plan and any update-payment link. The send is held for staff to approve, and Telegram summarises who is due, so members keep their pass active without any card being charged unattended.
- Members renew before their pass lapses
- Failed payments get a self-serve fix link, no card touched
- Already-renewed members are skipped automatically
Built for trampoline parks · jump parks · family entertainment centers · membership managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.wakesys.comin a real browser with your saved login - no setup, no API keys. -
1
Wakesys - find renewals and failed payments
wakesys.com
WebRun opens Wakesys to find members renewing soon or with a failed payment. - Open Wakesys and list monthly jump pass memberships
- Find members whose plan renews in the next few days or whose most recent payment failed
- Capture the member name, email, plan tier, renewal date, and payment status
Done when Every member due to renew or with a failed payment is listed with their plan details.
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2
Klaviyo - draft the renewal reminder
klaviyo.com
WebRun drafts each renewal reminder in Klaviyo, held for approval. - Build a friendly renewal reminder in Klaviyo for each member naming their plan and renewal date
- For failed payments, include the link to update their card and keep the pass active
- Leave the message as a draft, held for staff to approve before it sends
Done when A ready-to-approve renewal reminder is drafted in Klaviyo for every due member.
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3
Telegram - summarise who is due
telegram.org
WebRun sends the renewal and failed-payment summary to Telegram. - Send a Telegram summary to the manager of how many renewals and failed payments are queued
- Split the count into upcoming renewals and payment failures so staff can prioritise
Done when The manager has a Telegram summary of queued renewals and failed payments.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email members without my approval?
No. Every renewal reminder is drafted and left paused in Klaviyo. Staff approve it before it sends, so no member is emailed on its own.
Does it charge cards or update payment details itself?
No. It never touches a card. For failed payments it includes a secure link so the member updates their own details, and the charge stays with your Wakesys billing.
What if a member already renewed or fixed their payment?
It reads the live membership and payment status in Wakesys each morning, so anyone already renewed or with a cleared payment is skipped automatically.
Related templates
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