Automated Wakesys Booking Confirmations
Every few minutes, WebRun checks Wakesys for new jump session bookings, reads the booked time slot and waiver status, drafts a warm confirmation email in Gmail with arrival tips, leaves it unsent for staff to approve, and posts a Slack note of what is queued.
How do I automatically confirm trampoline park jump session bookings?
WebRun checks Wakesys every few minutes for new jump session bookings, reads the time slot and waiver status, and drafts a warm confirmation email in Gmail with arrival tips. Each message is left unsent for staff to approve, and a Slack note lists what is queued, so every guest gets a clear, personal confirmation.
- Every booking gets a warm, on-brand confirmation within minutes
- Staff approve and send from Gmail in one click
- Cancelled sessions are skipped automatically from the live Wakesys status
Built for trampoline parks · jump parks · family entertainment centers · indoor activity parks
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.wakesys.comin a real browser with your saved login - no setup, no API keys. -
1
Wakesys - read new session bookings
wakesys.com
WebRun opens Wakesys to read new jump session bookings. - Open Wakesys and go to the bookings list for jump sessions
- Capture new bookings since the last run with guest name, time slot, party size, and jumper count
- Note whether each booking already has signed waivers or still needs them
Done when Every new jump session booking is captured with its time slot and waiver status.
-
2
Gmail - draft the confirmation email
gmail.com
WebRun drafts each booking confirmation in Gmail, left unsent. - Draft a warm confirmation email for each booking with the date, time slot, and jumper count
- Add arrival tips: when to arrive, grip sock requirement, and the waiver link if any signatures are missing
- Save every message as a Gmail draft, left unsent for staff to review and send
Done when A ready-to-send confirmation draft exists in Gmail for every new booking.
-
3
Slack - tell staff what is queued
slack.com
WebRun posts the queued confirmation count to Slack. - Post a short note to the front desk Slack channel listing how many confirmations are queued
- Flag any booking that still needs a waiver so staff can prioritise it
Done when Staff have a Slack note with the queued count and any waiver flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests without my approval?
No. Every confirmation is saved as a Gmail draft and held for staff review. Nothing reaches a guest until someone reads it and clicks send.
Can the email include our arrival rules and grip sock policy?
Yes. WebRun adds your arrival window, grip sock requirement, and the waiver link for any missing signatures, all worded from the guidance you provide.
What if a guest cancels right after booking?
It reads the live booking status in Wakesys each run, so cancelled sessions are skipped and no confirmation draft is created for them.
Related templates
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