Automated CoreCampus SAP Warning Letters
Every Monday, WebRun opens CoreCampus, checks each student's attendance pace and GPA against the satisfactory academic progress thresholds, drafts a SAP warning letter for students who fall below either one, and proposes a mandatory advising meeting time in Zoom for the student services team to send.
How do I warn students who are falling below satisfactory academic progress?
WebRun checks CoreCampus every Monday for students below the satisfactory academic progress thresholds for attendance pace or GPA. It drafts a SAP warning letter naming the missed requirement, leaves it in Gmail for the aid officer to send, and proposes a Zoom advising meeting, so at-risk students get a warning and a path back before their aid is affected.
- At-risk students get a documented warning before their aid is affected
- The financial aid officer sends a ready-drafted letter instead of writing one from scratch
- Every warning comes with a proposed advising meeting, not just a notice
Built for financial aid officers · student services staff · trade school registrars · proprietary school compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - check attendance pace and GPA against SAP
corecampus.com
WebRun opens CoreCampus to check attendance pace and GPA against SAP. - Open CoreCampus and check each active student's cumulative attendance pace and GPA against the SAP thresholds
- Identify anyone below either the pace or GPA requirement
- Note whether this is their first warning or a repeat evaluation period
Done when Every student below a SAP threshold is listed with which requirement they missed.
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2
Gmail - draft the SAP warning letter
gmail.com
WebRun opens Gmail to draft the SAP warning letter. - Draft a SAP warning letter for each flagged student stating which requirement was missed and the improvement plan deadline
- Reference their current evaluation period
- Leave every draft in Gmail for the financial aid officer to review and send
Done when A draft SAP warning letter is ready for every flagged student.
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3
Zoom - propose an advising meeting time
zoom.us
WebRun opens Zoom to propose an advising meeting time. - Propose a mandatory advising meeting time for each flagged student
- Hold the slot on the advisor's calendar without confirming it to the student yet
- Leave the proposed time for student services to send with the warning letter
Done when A proposed advising meeting time exists for every flagged student.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the warning letter to the student directly?
No. WebRun only drafts the letter in Gmail and leaves it for the financial aid officer to review and send. A SAP warning is a federal financial aid document, so it always goes out under a person's name.
How does it calculate satisfactory academic progress?
It checks both the qualitative component, GPA, and the quantitative component, cumulative pace or attendance, against the thresholds set in CoreCampus for the student's program.
Does it book the advising meeting without asking the student?
No. It only holds a proposed time on the advisor's calendar. The meeting invite goes out with the warning letter, so the student confirms it, it isn't booked automatically.
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