Automated CoreCampus Financial Aid Reminders
Every Monday, WebRun opens CoreCampus, finds every student with an outstanding financial aid document such as a verification worksheet or tax transcript, drafts a reminder email naming exactly what's missing, and posts a missing-document count to Telegram for the financial aid office.
How do I follow up with students who have missing financial aid documents?
WebRun reviews every student's financial aid file in CoreCampus each Monday and finds anyone missing a verification worksheet, tax transcript, or other required document. It drafts a reminder naming exactly what's outstanding, leaves it in Gmail for the financial aid officer to send, and posts a missing-document count to Telegram, so incomplete files get chased before they delay a disbursement.
- Incomplete aid files get chased before they delay a disbursement
- The financial aid office starts Monday with an exact missing-document count
- Students get a reminder naming the specific item still needed, not a generic nudge
Built for financial aid officers · trade school registrars · career college financial aid teams · proprietary school compliance staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - find outstanding aid documents
corecampus.com
WebRun opens CoreCampus to find outstanding aid documents. - Open CoreCampus and filter financial aid files to Incomplete
- List which document is missing for each student: verification worksheet, tax transcript, or ID
- Note how many days the file has been pending
Done when Every incomplete aid file is listed with the exact document still missing.
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2
Gmail - draft a reminder for each student
gmail.com
WebRun opens Gmail to draft a reminder for each student. - Draft a reminder email for each student naming the specific document still needed
- Include the financial aid office's submission instructions
- Leave every draft in Gmail for the financial aid officer to review and send
Done when A draft reminder is ready for every student with an outstanding document.
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3
Telegram - report the missing-document count
telegram.org
WebRun opens Telegram to report the missing-document count. - Post the total count of incomplete files to the financial aid office
- Break the count down by document type
- Flag any file pending more than 14 days
Done when The financial aid office has this week's missing-document count in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without review?
No. WebRun only drafts the reminder in Gmail and leaves it for the financial aid officer to review and send. It never emails a student on its own.
Does it know which document each student is missing?
Yes. It reads the live document checklist in CoreCampus, so the reminder names the exact item still needed instead of a generic nudge.
What if a student already submitted the document?
It reads the current file status in CoreCampus each Monday, so anyone whose document was received and processed is left off that week's reminder.
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