Automated Totaljobs Ad Expiry Reminders
Every Monday, WebRun opens Totaljobs, checks every live ad against its expiry date, drafts refreshed copy for any ad closing within a week, adds the expiry date to Google Calendar, and posts a reminder to Microsoft Teams so nothing lapses unnoticed.
How do I stop my Totaljobs ads from expiring unnoticed?
WebRun checks Totaljobs every Monday for ads nearing their expiry date, drafts refreshed copy for anything closing within a week, logs the expiry date to Google Calendar, and posts a reminder to Microsoft Teams. Reposting always stays a manual step for your recruiter, so no ad goes dark without a chance to renew it first.
- No job ad goes dark without a renewal reminder first
- Refreshed ad copy is ready before the recruiter even opens Totaljobs
- Every live ad's expiry date sits on the shared calendar
Built for in-house recruiters · HR teams · recruitment agencies · hiring managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.totaljobs.comin a real browser with your saved login - no setup, no API keys. -
1
Totaljobs - find ads nearing expiry
- Open Totaljobs and list every live ad with its expiry date
- Flag any ad expiring within 7 days
- Draft refreshed ad copy for each flagged listing, ready for review
Done when Every ad expiring this week has a draft refresh ready.
-
2
Google Calendar - log each expiry date
calendar.google.com
WebRun opens Google Calendar to log each expiry date. - Add each ad's expiry date as an event
- Set a reminder 3 days ahead of expiry
Done when Every live ad's expiry date is on the calendar.
-
3
Microsoft Teams - remind the hiring team
microsoft.com
WebRun opens Microsoft Teams to remind the hiring team. - Post the list of ads expiring this week to the hiring channel
- Include a link to the drafted refresh for each one
Done when The hiring team has this week's expiry list and drafts in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun repost the ad on Totaljobs itself?
No. Posting a job ad is a one way action, so WebRun only drafts the refreshed copy. Reposting stays a manual click for your recruiter.
How far ahead does it warn me?
It flags anything expiring within 7 days and sets a calendar reminder 3 days out, so there is always time to act before an ad goes dark.
What goes into the refreshed draft?
It reuses your existing ad copy and updates anything that has gone stale, like a closing date, so the recruiter only has to review and repost, not rewrite from scratch.
Related templates
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