Automated Tokopedia Order Deadline Tracking
Every hour, WebRun opens Tokopedia, reads the orders still waiting to be confirmed or shipped, works out how long each has before its processing deadline, writes the ranked queue into Airtable, and texts the warehouse through Twilio when an order is close to being cancelled automatically.
How do I stop orders being cancelled for missing the processing deadline?
Every hour WebRun opens Tokopedia, reads the orders still waiting to be confirmed or shipped, and ranks them by how long is left before each processing deadline. It writes the queue into Airtable and texts your warehouse through Twilio about orders close to automatic cancellation, so nothing lapses unnoticed.
- Orders closest to automatic cancellation are visible within the hour
- Orders with no shipping label yet are flagged separately
- The warehouse gets one text per run instead of a constant stream
Built for Tokopedia sellers · ecommerce operators · warehouse teams · online store owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
tokopedia.comin a real browser with your saved login - no setup, no API keys. -
1
Tokopedia - rank orders by time to cutoff
- Sign in to the Tokopedia seller area and open the orders awaiting confirmation or shipment
- Record each order's status, buyer, products and chosen courier
- Read the processing deadline on each order and work out the hours remaining
- Rank the list with the closest deadline first
- Mark the orders that still have no shipping label created
- Never confirm, cancel or dispatch an order: WebRun reports and a person acts
Done when Every open order is ranked by hours remaining before its cutoff.
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2
Airtable - log the hourly queue
airtable.com
WebRun opens Airtable to log the hourly queue. - Write the current queue into the orders table, one row per open order
- Record hours remaining, status, courier and whether a label exists
- Clear rows for orders that were shipped since the last run
- Keep a count of how many orders came close to cutoff each day
Done when Airtable mirrors the live order queue with time remaining on each row.
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3
Twilio - text the warehouse about urgent orders
twilio.com
WebRun opens Twilio to text the warehouse about urgent orders. - Text the warehouse number when an order falls inside the urgent window you set
- Name the order, the product and the hours left
- Send one message per run at most, listing every urgent order together
- Text only your own warehouse number, never a buyer
Done when The warehouse has been told about every order close to cutoff.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm or cancel orders on its own?
No. WebRun reads the queue and ranks it. Confirming an order, creating a shipping label and cancelling all stay with your team, because each one commits the store to a buyer.
Does it message my buyers?
No. The only text goes to your own warehouse number. WebRun never contacts a buyer, so nothing goes out in your store's name without a person writing it.
How often does it check?
Every hour, which is what makes a processing deadline manageable. An order close to being cancelled automatically shows up within the hour rather than at the end of the day.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.