Automated Titan Mailbox Storage Checks
Every Monday, WebRun opens Titan, reads storage used against quota for every mailbox on your domain, saves the week's capacity record to Google Drive, and posts the mailboxes closest to full to Slack while there is still time to act.
How do I check which Titan mailboxes are running out of storage?
Every Monday, WebRun signs into Titan, reads storage used against quota for every mailbox on your domain, and ranks the ones closest to full. It files the week's capacity record in Google Drive and posts the at-risk mailboxes to Slack, so nobody's mail starts bouncing without warning.
- Mailboxes near their quota surface a week before mail bounces
- Growth per mailbox is tracked, so upgrades are planned not panicked
- Admins get a ranked list instead of a control panel to comb through
Built for IT admins · small business owners · office managers · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
titan.emailin a real browser with your saved login - no setup, no API keys. -
1
Titan - read usage against quota
titan.email
WebRun opens Titan to read usage against quota. - Open Titan and go to the mailbox list for your domain
- Capture each mailbox: the address, storage used, the quota on its plan and the percentage full
- Note which addresses are aliases so they are not counted twice
- Calculate how much headroom each mailbox has left
Done when Every mailbox on the domain has a usage figure and a percentage of quota.
-
2
Google Drive - file the capacity record
drive.google.com
WebRun opens Google Drive to file the capacity record. - Save this week's capacity record to the admin folder in Google Drive
- Keep one row per mailbox with the date, usage and quota
- Compare against last week's file so growth per mailbox is visible
Done when This week's capacity record is filed with the week-over-week growth.
-
3
Slack - post the mailboxes near full
slack.com
WebRun opens Slack to post the mailboxes near full. - Post the mailboxes above your warning threshold, fullest first
- Show usage, quota and how fast each one is growing
- Estimate the weeks left before each hits its limit so upgrades can be planned
Done when The admin channel has this week's at-risk mailbox list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete mail to free up space?
No. WebRun never deletes a message, empties a folder, or changes a plan. It reads usage and reports it, and clearing space or upgrading a mailbox stays a decision your admin makes.
Does it read anyone's email?
No. It reads the mailbox list and the storage figures in the admin view only. The contents of mailboxes are never opened, quoted, or copied anywhere.
How far ahead does it warn me?
It compares this week's usage against last week's filed record, works out the growth rate, and estimates the weeks left before each mailbox hits its quota.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.