Automated Tire Shop Staff Shift Coverage Alerts
Every few minutes, WebRun monitors Google Calendar for new technician absence entries, cross-checks the affected day's booked appointments in Tire Guru's Bay Scheduler, and posts a Slack alert listing exactly which shifts and bays are uncovered so your manager can arrange cover quickly.
How do I get instant alerts when a technician calls in absent at my tire shop?
Every few minutes during business hours, WebRun monitors your Google Calendar for new technician absence entries, checks Tire Guru's Bay Scheduler to identify every affected appointment, and posts a Slack alert to the manager listing which shifts and bays need coverage. Arranging cover remains a manual decision so staff receive a direct, personal request.
- Managers learn about uncovered shifts within minutes, not at the start of the day
- Every affected appointment is listed in the alert so nothing is overlooked
- No staff are contacted automatically, keeping people management personal
Built for tire shop managers · service advisors · multi-bay tire shop operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - detect new technician absence
calendar.google.com
WebRun opens Google Calendar to detect new technician absence. - Poll the shop's Google Calendar for new out-of-office or absence entries for technicians
- Capture the technician's name, the absence date, and the full or partial day affected
Done when Any new technician absence in the calendar is detected.
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2
Tire Guru - check which appointments are affected
tireguru.net
WebRun opens Tire Guru to check which appointments are affected. - Open Tire Guru's Bay Scheduler for the affected date
- List all appointments currently assigned to the absent technician's bay
- Note each appointment's time, service type, and customer name
Done when All affected appointments are listed for the absent technician.
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3
Slack - post the coverage-needed alert
slack.com
WebRun opens Slack to post the coverage-needed alert. - Post an alert to the manager Slack channel naming the absent technician and the date
- List each affected appointment with its time, bay, and service type
- Flag the alert as urgent if more than three appointments need covering
Done when The manager has a full picture of uncovered shifts in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the absent technician or other staff automatically?
No. WebRun posts the coverage alert to the manager Slack channel only. Contacting staff to arrange cover is a manual decision the manager makes.
What if the absence is entered the evening before the shift?
WebRun polls the calendar continuously during business hours, so it will catch the absence entry whenever it appears and alert the manager immediately.
Does it reschedule the affected appointments?
No. Rescheduling customers is handled manually by your team after the manager reviews the alert, ensuring the customer gets a personal call.
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