Get a weekly telehealth provider utilization digest every Monday
Every Monday, WebRun reviews the prior week's Doxy.me visit data, tallies completed, cancelled, and no-show visits for each provider, calculates a utilization rate, logs the results in Google Sheets, and posts a ranked digest to the leadership Slack channel.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get a weekly telehealth provider utilization report automatically?
Every Monday, WebRun tallies the previous week's Doxy.me visits per provider, calculates each provider's utilization rate, logs a rolling trend in Google Sheets, and posts a ranked digest to Slack. Leadership can immediately see which providers are under-booked or have high no-show rates without pulling any reports manually.
- Leadership gets a ranked provider utilization digest every Monday without pulling manual reports
- Under-booked providers are flagged before low utilization affects revenue
- 4-week trends expose patterns in no-shows and cancellations by provider
Built for telehealth operations managers · virtual care clinic directors · multi-provider practices · healthcare administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
doxy.mein a real browser with your saved login - no setup, no API keys. -
1
Doxy.me - tally completed, cancelled, and no-show visits per provider
doxy.me How to Automate Doxy.me
WebRun opens Doxy.me to tally completed, cancelled, and no-show visits per provider. - Open Doxy.me and review appointment history for the previous 7 days
- Group visits by provider and count completed, no-show, and cancelled appointments
- Calculate each provider's utilization rate as a percentage of scheduled slots completed
Done when Completed, cancelled, and no-show counts plus utilization rate are captured for every provider.
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2
Google Sheets - log utilization rates and weekly trend
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log utilization rates and weekly trend. - Open the Provider Utilization sheet and add a row for each provider with this week's counts
- Update the 4-week rolling trend column for each provider
- Flag any provider below 70% utilization for three consecutive weeks
Done when This week's utilization data is logged and trends are updated for every provider.
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3
Slack - post ranked provider digest to leadership
slack.com How to Automate Slack
WebRun opens Slack to post ranked provider digest to leadership. - Post the weekly provider utilization digest to the leadership channel
- Rank providers from highest to lowest utilization rate
- Highlight any provider flagged for low utilization or unusually high no-show rate
Done when Leadership has a ranked provider utilization digest in Slack every Monday.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it share individual provider performance data outside the organization?
No. The digest is posted only to your internal Slack channel. No provider performance data leaves your approved tool set, and no patient details are included in the summary.
How is utilization rate calculated?
It divides completed visits by total scheduled slots for the week and expresses the result as a percentage. Cancelled and no-show visits reduce the utilization rate.
Can we set a custom utilization threshold for alerts?
Yes. The default flag triggers below 70% for three consecutive weeks. You can adjust the threshold and the lookback window to match your practice's capacity targets.
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