Syngency Automated Contract Renewal Alerts
Every Monday, WebRun opens Syngency, finds talent representation agreements and client service contracts expiring in the next 60 days, drafts a renewal outreach email in Gmail for each one, and adds a follow up reminder to Google Calendar on the responsible agent so no renewal deadline gets missed.
How do I catch expiring talent contracts before they lapse?
Every Monday, WebRun checks Syngency for talent representation agreements and client contracts expiring within 60 days, then drafts a renewal outreach email in Gmail for each and leaves it unsent for review. It also adds a follow up reminder to the responsible agent's Google Calendar ahead of the expiry date, so no representation agreement or service contract quietly lapses unrenewed.
- No representation agreement or contract lapses without a renewal conversation
- Renewal outreach always goes out in your agent's own words
- Every expiring contract gets a calendar reminder, not just an email
Built for talent agencies · modeling agencies · agency owners · agency contract administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.syngency.comin a real browser with your saved login - no setup, no API keys. -
1
Syngency - find contracts expiring soon
syngency.com
WebRun opens Syngency to find contracts expiring soon. - Open Syngency and pull representation agreements and service contracts
- Filter to those expiring in the next 60 days
- Capture the talent or client, contract type, and expiry date for each
Done when Every contract expiring within 60 days is listed with its type and expiry date.
-
2
Gmail - draft renewal outreach
gmail.com
WebRun opens Gmail to draft renewal outreach. - Draft a renewal outreach email referencing the current contract and its expiry date
- Suggest a call or meeting to discuss renewal terms
- Save every email as a draft. Leave it unsent for the responsible agent to review
Done when A renewal outreach draft is waiting in Gmail for every expiring contract.
-
3
Google Calendar - set a follow up reminder
calendar.google.com
WebRun opens Google Calendar to set a follow up reminder. - Add a follow up reminder on the responsible agent's calendar ahead of the expiry date
- Include the talent or client name and contract type in the event
- Set the reminder early enough to leave time for negotiation
Done when A follow up reminder exists on the calendar for every expiring contract.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal emails without my agent's approval?
No. WebRun only drafts the renewal outreach in Gmail and leaves it unsent. The responsible agent reviews and sends it themselves.
How far ahead does it flag an expiring contract?
60 days by default, so there is time to negotiate before the deadline. Adjust the window in your run configuration if your agency needs more or less lead time.
Will I lose track of a renewal once the email is drafted?
No. It also adds a follow up reminder to the responsible agent's Google Calendar, so the renewal stays visible even if the draft sits unsent for a while.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.