Automated Swell Order and Backorder Digests
Every morning, WebRun opens your Swell storefront admin, reads every order placed since the last check, posts a summary of today's order count and revenue to Microsoft Teams, and creates a Trello card for any order containing a backordered item so it gets tracked until it can ship.
How do I track backordered items in new Swell orders?
WebRun reads your Swell storefront admin every morning for new orders, posts a summary of today's count and revenue to Microsoft Teams, and creates a Trello card for any order with a backordered item. Backorders stay visible and tracked until they ship, instead of getting lost in a general order list.
- Backordered orders stay visible until they actually ship
- Teams gets a clean daily summary without opening the admin
- Nothing backordered gets forgotten in a general order list
Built for Swell store operators · headless commerce developers · DTC ecommerce teams · fulfillment teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
swell.isin a real browser with your saved login - no setup, no API keys. -
1
Swell - read new orders and flag backorders
- Open the Swell admin order list and filter to orders since the last check
- Capture the item, quantity, and total for each
- Flag any order containing an item currently out of stock
Done when Every new order has been read and backordered items identified.
-
2
Microsoft Teams - post the order summary
microsoft.com
WebRun opens Microsoft Teams to post the order summary. - Post today's order count and total revenue
- Note how many orders contain a backordered item
- Link to the Trello backorder board
Done when The team has today's order summary posted in Teams.
-
3
Trello - create a card for backordered items
trello.com
WebRun opens Trello to create a card for backordered items. - Create a card for each order with a backordered item
- Note the expected restock date if Swell shows one
- Move the card to Ready to Ship once stock arrives
Done when Every backordered order has a Trello card tracked until it can ship.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it ship or cancel a backordered item?
No. WebRun only flags orders with a backordered item and tracks them in Trello. Shipping or canceling stays a manual decision your team makes.
How does it know an item is backordered?
It checks each order's items against current stock in Swell and flags anything showing zero available quantity.
What happens once the backordered item restocks?
Move the card to Ready to Ship in Trello. It won't be flagged again once the order actually ships.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.