Automated Surf Rental Stock Tracking
Every morning, WebRun opens WaveRez, tallies the wetsuits and softboards committed to today's lessons by size, compares each count against your stock in a Google Sheet, updates the availability, and posts a Slack alert whenever a size is about to run short so you can shift bookings or rent in.
How do I track wetsuit and softboard rental stock automatically?
Every morning, WebRun reads today's rentals in WaveRez and tallies the wetsuits and softboards committed by size. It compares each count against your on-hand stock in a Google Sheet, updates availability, and posts a Slack alert when any size is about to run short, so you can shift bookings or rent in before you run out.
- No lesson is left without a wetsuit or board in the right size
- Tight sizes are flagged in the morning, not discovered at the counter
- Stock counts stay current from live WaveRez rentals
Built for surf schools · surf rental shops · watersport operators · surf camps
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.waverez.comin a real browser with your saved login - no setup, no API keys. -
1
WaveRez - tally committed rentals
waverez.com
WebRun opens WaveRez to tally committed rentals. - Open WaveRez and list today's lessons with the gear rented on each booking
- Tally wetsuits committed by size and softboards committed by length
- Note any add-on rentals booked without a lesson
- Capture pickup and return times so turnarounds are visible
Done when Committed wetsuit and softboard counts for today are tallied by size.
-
2
Google Sheets - reconcile against stock
google.com
WebRun opens Google Sheets to reconcile against stock. - Open the Rental Stock sheet listing owned wetsuits and softboards by size
- Subtract today's committed rentals from on-hand stock for each size
- Mark any size where remaining availability drops below your buffer
- Log today's usage so the sheet reflects the current picture
Done when The sheet shows remaining availability by size with low sizes marked.
-
3
Slack - alert on low sizes
slack.com
WebRun opens Slack to alert on low sizes. - Post today's rental picture to your ops Slack channel
- Flag any wetsuit size or board length that is about to run short
- Suggest which upcoming bookings to shift or which sizes to rent in
Done when Your team has today's stock picture and low-size warnings in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change bookings or rentals on its own?
No. This run only reads WaveRez and updates an internal Google Sheet, then posts a Slack alert. Any change to a booking or a decision to rent in more gear is made by a person.
How does it know I am about to run short?
It subtracts today's committed rentals from your on-hand stock by size and compares the remainder to the buffer you set, so a size is flagged before it actually hits zero.
Does it track sizes, not just totals?
Yes. It tallies wetsuits by size and softboards by length, so you see exactly which size is tight rather than a single total that hides the shortage.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.