WaveRez Automated Lesson Confirmations
Whenever a new surf lesson is booked in WaveRez, WebRun reads the lesson type, date, meeting spot, and any gear the student rented, drafts a warm confirmation email with a tailored what-to-bring checklist in Gmail, leaves it unsent for your review, and posts a note to Slack.
How do I automatically confirm surf lessons with a what-to-bring list?
When a surf lesson is booked in WaveRez, WebRun reads the lesson type, meeting spot, and rented gear, then drafts a warm confirmation email in Gmail with a tailored what-to-bring checklist. It leaves the email unsent for your review and posts a heads-up to Slack, so every guest gets clear prep instructions.
- Every booking gets a clear confirmation and prep list before the lesson
- First-timers arrive on time with the right gear and less confusion
- Front desk approves a ready draft instead of writing each email from scratch
Built for surf schools · surf instructors · watersport operators · surf camps
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.waverez.comin a real browser with your saved login - no setup, no API keys. -
1
WaveRez - read the new booking details
waverez.com
WebRun opens WaveRez to read the new booking details. - Open WaveRez and find the newly booked lesson on the calendar
- Capture the guest name, lesson type, date and time, and meeting location
- Note whether the guest already rented a wetsuit or softboard at checkout
- Read any experience level or notes attached to the booking
Done when The booking details and rented gear are captured for the new lesson.
-
2
Gmail - draft the confirmation and prep list
gmail.com
WebRun opens Gmail to draft the confirmation and prep list. - Draft a warm confirmation email to the guest with the date, time, and exact meeting spot
- Add a what-to-bring checklist tailored to the lesson: swimsuit, towel, sunscreen, water, and a wetsuit only if they did not rent one
- Include arrival timing and parking notes so first-timers are not late
- Leave the email as a draft for you to review. Never send it automatically
Done when A tailored confirmation email sits in Gmail drafts, ready for your review.
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3
Slack - post that a draft is ready
slack.com
WebRun opens Slack to post that a draft is ready. - Post a short note to your front-desk Slack channel that a confirmation draft is ready
- Include the guest name, lesson date, and whether they still need to rent gear
- Link back to the WaveRez booking for quick reference
Done when Your team sees in Slack that a confirmation draft is waiting to be sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests without my approval?
No. WebRun writes the confirmation and leaves it as a draft in Gmail. You read it and hit send yourself, so nothing reaches a guest until a human approves it.
How does it know what to put on the what-to-bring list?
It reads the lesson type and the gear the guest rented in WaveRez. If they already rented a wetsuit, it leaves that off the list, so the checklist matches what each guest actually needs.
Does it work for every lesson type?
Yes. It reads the specific lesson booked in WaveRez, so a private beginner lesson and a group session each get a confirmation and checklist suited to that booking.
Related templates
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