Automated Chargebee Stripe Payment Reconciliation
Every Monday, WebRun opens Chargebee and Stripe, matches payment records for the past week, flags any amounts or transaction IDs that do not reconcile, and posts a clean discrepancy report to your finance Slack channel so your team knows exactly what needs attention.
How do I automatically reconcile Chargebee payments against Stripe each week?
Every Monday, WebRun pulls settled payment records from Chargebee and matches them against Stripe transaction data for the same period. It flags any mismatches by amount or transaction ID and posts a detailed reconciliation digest to your finance Slack channel, so discrepancies are found and resolved quickly.
- Billing discrepancies between Chargebee and Stripe are surfaced every Monday
- Finance team gets a documented reconciliation record each week
- No payment record is altered automatically
Built for SaaS finance teams · billing operations · controllers · subscription businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.chargebee.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Chargebee - export settled payment records
chargebee.com
WebRun opens Chargebee to export settled payment records. - Open Chargebee and pull all settled transactions from the past 7 days
- Capture transaction ID, customer, amount, currency, and settlement date for each
- Export the list as a structured data set for comparison
Done when The full list of Chargebee settled payments for the past week is captured.
-
2
Stripe - match against transaction log
stripe.com
WebRun opens Stripe to match against transaction log. - Open Stripe and pull all successful charges and payouts for the same 7-day period
- Match each Stripe charge against the corresponding Chargebee transaction by amount and date
- Flag any transaction in Chargebee with no matching Stripe record and any Stripe charge with no Chargebee counterpart
Done when Every payment is matched or flagged as a discrepancy between Chargebee and Stripe.
-
3
Slack - post reconciliation digest with discrepancies
slack.com
WebRun opens Slack to post reconciliation digest with discrepancies. - Post the weekly reconciliation digest to the finance Slack channel
- Lead with a summary: total matched, total discrepancies, total amounts
- List each flagged discrepancy with the transaction ID, amount, and suggested action
- Include a note if all records reconcile cleanly
Done when The finance team has a full reconciliation digest in Slack every Monday.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it make any changes to payment records in Chargebee or Stripe?
No. WebRun reads and compares records only. It never adjusts, voids, or edits any payment in either system. All it does is surface discrepancies for your finance team to resolve.
What kind of discrepancies does it catch?
It flags transactions present in Chargebee but missing from Stripe, Stripe charges with no corresponding Chargebee record, and amounts that differ between the two systems for the same transaction.
What if all payments reconcile perfectly?
The Slack digest still posts each Monday with a clean-bill-of-health summary, so your finance team has a documented record that reconciliation was completed even when there is nothing to fix.
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