Send Students Zoom Session Reminders
Every morning, WebRun opens Zoom, checks which live sessions are scheduled in the next 48 hours, drafts reminder emails via Mailchimp for students who haven't confirmed attendance, and posts the day's session briefing to Slack.
How can I automatically remind students about upcoming live Zoom sessions?
Every morning, WebRun checks Zoom for live sessions scheduled in the next 48 hours, drafts reminder emails via Mailchimp for students who haven't confirmed attendance, and posts a session briefing to Slack - so webinars and office hours stay full without manual outreach.
- Attendance reminders go out automatically 48 hours before each session
- Unconfirmed students receive personalised Mailchimp reminders
- Team sees the day's live session schedule in Slack each morning
Built for online course creators · webinar hosts · educators · corporate trainers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
zoom.us/meetingin a real browser with your saved login - no setup, no API keys. -
1
Zoom - pull upcoming session details
zoom.us
WebRun opens Zoom to pull upcoming session details. - Open Zoom and go to Meetings to see sessions scheduled in the next 48 hours
- For each session, capture the topic, date, time, join link, and registered attendees
- Note which registrants have not confirmed or opened previous reminder emails
Done when Upcoming sessions and their unconfirmed registrants are listed and ready.
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2
Mailchimp - draft attendance reminders
mailchimp.com
WebRun opens Mailchimp to draft attendance reminders. - Open Mailchimp and create a draft campaign targeted at unconfirmed registrants for each session
- Include the session topic, date, time, and the Zoom join link
- Leave each campaign as a Draft - do not schedule or send until you approve
Done when A reminder campaign draft is staged in Mailchimp for each upcoming session, awaiting approval.
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3
Slack - post session briefing to you
slack.com
WebRun opens Slack to post session briefing to you. - Post today's session briefing: session name, time, registered count, and link to the Mailchimp drafts
- Flag any session with fewer than 5 confirmed attendees as needing urgent attention
Done when You have the day's session overview in Slack with links to approve the reminder campaigns.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without my approval?
No. Every Mailchimp reminder is saved as a Draft campaign. You review and schedule it yourself - no email goes to students until you say so.
What if a student already confirmed their attendance?
Confirmed registrants are excluded from the draft reminder list. Only students who have not opened or clicked a previous reminder are included.
Can it handle recurring weekly sessions?
Yes. It checks all upcoming Zoom meetings regardless of whether they are one-off or recurring, and drafts a reminder for each session individually.
Related templates
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