Draft home practice check-in messages for your speech therapy patients
Every Monday, WebRun opens WebPT, finds patients who received a home exercise or practice program in the past week, drafts a brief check-in message for each asking how the practice is going, and saves each as a Gmail draft for clinician review before any message is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up with speech therapy patients on their home practice programs?
WebRun opens WebPT every Monday, finds patients who received a home practice program in the past week, and drafts a brief check-in message for each in Gmail. Every draft waits for clinician review before sending, so patients get a timely, personal touch without any message going out unsupervised.
- Every patient with a new home program receives a check-in draft within a week
- Clinicians review and personalize messages before they reach patients
- Patients without an email on file are flagged for front desk follow-up
Built for speech-language pathologists · SLP practice managers · pediatric speech therapy practices · outpatient rehab clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.webpt.com/loginin a real browser with your saved login - no setup, no API keys. -
1
WebPT - find patients who received home practice programs this week
webpt.com How to Automate WebPT
WebRun opens WebPT to find patients who received home practice programs this week. - Open WebPT and filter for patients who had a home exercise or practice program issued in the past 7 days
- Capture patient name, assigned therapist, program type, and contact email on file
- Note the program issue date so the check-in message can reference the right week
Done when Every patient who received a home practice program in the past week is identified with their contact details.
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2
Gmail - draft check-in messages for clinician review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft check-in messages for clinician review. - Draft a short, warm check-in message for each patient referencing their home practice program
- Include the therapist's name and a prompt for the patient to share how the exercises are going
- Save every message as a Gmail draft for the treating clinician to review. Do not send any message automatically.
Done when A reviewed, ready-to-send draft is saved in Gmail for every patient who received a home program last week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send check-in messages to patients without a clinician reviewing them?
No. Patient outreach is draft-not-do. Every check-in message is saved as a Gmail draft and must be reviewed and sent by the treating clinician or their designee. No message goes to a patient automatically.
What does a home practice check-in message say?
A brief, warm note referencing the patient's program, asking how the exercises are going, and inviting questions. Give WebRun your preferred tone and it will match your practice voice.
What if a patient has no email address on file in WebPT?
WebRun skips patients without a contact email and includes them in a separate Slack note so your front desk can confirm the right contact method before a check-in is sent.
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