Automated CareCloud Sleep Study Results Follow-Up
Every morning, WebRun opens CareCloud, identifies finalized sleep study and home test results with no follow-up visit or provider note documented in the past five days, logs each to an Airtable worklist with result date and assigned provider, and alerts the clinical team in Slack so every result gets a timely provider review.
How do I automatically track sleep study results that still need provider follow-up?
Every morning, WebRun scans CareCloud for finalized sleep study and home test results with no documented provider follow-up in the past five days. It logs each to an Airtable worklist sorted by days outstanding and posts a Slack alert so the clinical team addresses every result before the follow-up window closes.
- No finalized sleep study result sits more than five days without a documented provider action
- Clinical team sees the full outstanding results queue every morning in Slack
- Results follow-up is tracked by provider so workload is visible and equitable
Built for sleep medicine providers · clinical coordinators · sleep lab managers · practice administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.carecloud.comin a real browser with your saved login - no setup, no API keys. -
1
CareCloud - find finalized results with no documented follow-up
carecloud.com
WebRun opens CareCloud to find finalized results with no documented follow-up. - Open CareCloud and navigate to the Results or Documents section
- Filter for finalized sleep study, home sleep test, and titration reports from the past 10 days
- Identify those with no follow-up visit or provider acknowledgment note recorded since the result was finalized
Done when Every finalized result without a follow-up note in the past five days is identified with result date and assigned provider.
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2
Airtable - log results follow-up worklist by provider
airtable.com
WebRun opens Airtable to log results follow-up worklist by provider. - Open the sleep study results follow-up worklist base in Airtable
- Add a record for each outstanding result with patient identifier, result date, study type, assigned provider, and days since result
- Sort by days since result descending so the longest-outstanding cases appear first
Done when All outstanding results are logged in Airtable sorted by urgency and ready for provider action.
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3
Slack - alert clinical team to today's results awaiting follow-up
slack.com
WebRun opens Slack to alert clinical team to today's results awaiting follow-up. - Post a morning summary to the clinical team Slack channel with total outstanding results count
- List the three most overdue cases with provider assignment and a link to the Airtable worklist
Done when The clinical team has today's outstanding results digest in Slack with one-click access to the full list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify patients about their results automatically?
No. WebRun flags outstanding results for your clinical team internally via Airtable and Slack. All result communication to patients is handled by providers and staff, ensuring clinical interpretation happens before any patient is contacted.
How does it determine that a result has no follow-up?
It checks CareCloud for a follow-up visit appointment or a provider acknowledgment note dated after the result's finalization date. If neither exists within five days, the result is added to the worklist.
Does it cover home sleep test results as well as in-lab studies?
Yes. It covers all finalized sleep-related result types in CareCloud including in-lab polysomnography, home sleep tests, and titration study reports, so no result category is overlooked.
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