Automated CareCloud Sleep Prior Authorization Tracking
Every morning, WebRun opens CareCloud and pulls all open prior authorization requests for sleep studies, CPAP, and titration procedures, logs each to Airtable with payer, status, and expiry date, and posts a Slack digest flagging the most urgent cases for immediate follow-up.
How do I track sleep medicine prior authorizations so none expire unnoticed?
WebRun opens CareCloud every morning and pulls all open prior authorization requests for sleep studies, CPAP, and titration procedures. It logs each to Airtable with payer, status, and expiry, then posts a Slack digest flagging authorizations expiring within three days so your billing team never misses a deadline.
- Expiring prior authorizations are flagged three days before the deadline
- Billing team opens Slack to a ranked auth queue every morning
- Denied authorizations are surfaced overnight so appeals can start the next day
Built for sleep medicine billing teams · prior authorization specialists · sleep clinic administrators · revenue cycle managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.carecloud.comin a real browser with your saved login - no setup, no API keys. -
1
CareCloud - pull open prior authorization requests
carecloud.com
WebRun opens CareCloud to pull open prior authorization requests. - Open CareCloud and navigate to the Prior Authorization or Referral Management section
- Filter to open authorizations for sleep study and CPAP-related CPT codes
- Capture payer name, authorization number, expiry date, status, and assigned patient
Done when Every open prior authorization is listed with its payer, status, and expiry date.
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2
Airtable - log and track authorization status and expiry
airtable.com
WebRun opens Airtable to log and track authorization status and expiry. - Open the prior authorization tracker base in Airtable
- Update existing records with the latest status and add new records for newly submitted requests
- Apply urgency tags: expiring within 3 days, pending over 5 days, or denied
Done when All open authorizations are logged in Airtable with up-to-date status and urgency tags.
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3
Slack - alert billing team to urgent authorizations
slack.com
WebRun opens Slack to alert billing team to urgent authorizations. - Post a morning digest to the billing team Slack channel with counts by status
- Highlight authorizations expiring within 3 days and any denials received overnight
Done when The billing team has today's prior auth digest in Slack with urgent cases flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit prior authorization requests automatically?
No. WebRun tracks and surfaces the status of existing requests. All new submissions and appeals are handled by your billing staff, ensuring clinical judgment and payer-specific requirements are met before anything is filed.
How does it define an urgent prior authorization?
Any authorization expiring within three days or a pending request older than five business days is tagged urgent in Airtable and surfaced at the top of the daily Slack digest so the billing team can act immediately.
What sleep medicine procedures does it cover?
It covers all prior authorization requests logged in CareCloud for sleep-related CPT codes including diagnostic polysomnography, home sleep tests, CPAP, APAP, BiPAP, and titration studies.
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