SiteLink Automated Rate Increase Notice Drafts
Every week, WebRun opens SiteLink, finds tenants whose rental rates are scheduled to increase in the next 30 days, drafts a personalised rate-increase notice for each one in Gmail, and logs the full batch to a Google Sheet for manager review. Nothing is sent without approval.
How do I prepare and manage storage rate-increase notices for existing tenants?
Each week, WebRun checks SiteLink for rate increases taking effect in the next 30 days, drafts a personalised notice for every affected tenant in Gmail, and logs the full batch to a Google Sheet for manager review. No notice is sent until a manager approves each one, keeping the process compliant and controlled.
- Rate-increase notices are prepared weeks ahead of the effective date without manual work
- Managers review a single clean batch each week instead of chasing individual notices
- No notice reaches a tenant before a manager signs off on the batch
Built for self-storage operators · facility managers · multi-site storage companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sitelink.comin a real browser with your saved login - no setup, no API keys. -
1
SiteLink - identify tenants with upcoming rate increases
sitelink.com
WebRun opens SiteLink to identify tenants with upcoming rate increases. - Open SiteLink and check the rate-management or scheduled-changes section
- Find all tenant accounts with a rate increase scheduled in the next 30 days
- Capture tenant name, unit number, current rate, new rate, and the effective date for each
Done when Every tenant affected by an upcoming rate increase is listed with their current and new rate.
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2
Google Sheets - log notice batch for manager review
google.com
WebRun opens Google Sheets to log notice batch for manager review. - Open the rate-increase notice log spreadsheet
- Append a row for each affected tenant with unit, current rate, new rate, and effective date
- Add a status column for manager sign-off before notices are released
- Flag tenants who have received a rate increase in the past 6 months
Done when The full notice batch is logged in Google Sheets with a status column ready for manager review.
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3
Gmail - draft personalised rate-increase notices
gmail.com
WebRun opens Gmail to draft personalised rate-increase notices. - Draft a professional, on-brand rate-increase notice for each affected tenant
- Include the tenant name, unit number, current rate, new rate, and effective date
- Reference the required notice period and any lease terms as applicable
- Leave every draft unsent in Gmail Drafts for manager review and approval
Done when A personalised, ready-to-review draft notice sits in Gmail Drafts for every affected tenant.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will rate-increase notices be sent to tenants automatically?
No. Every notice is drafted and held in Gmail Drafts. A manager must review the full batch and approve each notice before anything is sent to a tenant.
How far in advance does it prepare the notices?
WebRun flags rate increases scheduled within the next 30 days, giving your team enough lead time to review, comply with required notice periods, and approve the batch before the effective date.
What if the rate increase was cancelled or changed in SiteLink?
WebRun reads live data from SiteLink on each weekly run, so cancelled or modified increases are excluded from the current batch automatically.
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