Campspot Automated Balance-Due Reminders
Every morning, WebRun opens Campspot, finds reservations arriving in the next three days that still carry an unpaid balance, drafts a polite balance-due reminder for each guest in Gmail, and posts you a Slack summary to review and approve before anything is sent.
How do I automatically remind RV park guests to pay their balance before arrival?
WebRun checks Campspot every morning for reservations arriving within three days that still carry an unpaid balance. It drafts a polite payment-reminder email for each guest in Gmail and posts your team a Slack summary of total outstanding amounts, so you can approve and send reminders before anyone arrives with an open tab.
- No guest arrives with a surprise unpaid balance
- Reminders are drafted and ready within hours of a balance going unpaid
- Staff skip manual balance checks every morning
Built for RV park operators · campground managers · outdoor hospitality owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.campspot.comin a real browser with your saved login - no setup, no API keys. -
1
Campspot - find unpaid pre-arrival balances
campspot.com
WebRun opens Campspot to find unpaid pre-arrival balances. - Open Campspot and filter reservations arriving within the next 3 days
- Identify reservations with an outstanding balance greater than zero
- Capture guest name, arrival date, site number, amount due, and payment link for each
Done when Every upcoming reservation with an unpaid balance is listed with its amount and guest details.
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2
Gmail - draft balance-due reminders
gmail.com
WebRun opens Gmail to draft balance-due reminders. - Draft a polite, on-brand balance-due email for each guest, naming the amount owed and their arrival date
- Include the Campspot payment link so the guest can pay in one click
- Save each as a Gmail draft. Do not send until you approve
Done when A Gmail draft reminder is ready for every guest with an outstanding balance.
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3
Slack - alert you for review
slack.com
WebRun opens Slack to alert you for review. - Post a Slack message listing how many balance-due reminders are ready and the total outstanding amount
- Include a link to Gmail Drafts for one-click review and send
Done when You have a Slack alert with the outstanding-balance summary and a link to the drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests automatically to request payment?
No. WebRun saves every reminder as a Gmail draft for your review. No email goes to a guest until you approve and send it yourself.
What if the guest pays between runs?
WebRun reads the live balance in Campspot each morning, so guests who have already paid are skipped automatically and no reminder is drafted.
Can it remind guests more than once if they still have not paid?
Yes. Each daily run checks for outstanding balances afresh, so a guest who still owes a balance the following morning will get a new draft reminder for your review.
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