Automated Runbox Renewal Notice Tracking
Every morning, WebRun opens Runbox, finds new renewal and subscription notice emails, checks Gmail in case the same notice landed there too, and logs each one to an Airtable base with its vendor, amount, and due date so nothing renews or lapses unnoticed.
How do I keep track of renewal notices that arrive in Runbox?
WebRun checks Runbox every morning for renewal and subscription notice emails, cross checks Gmail so the same notice is never logged twice, and adds a record to Airtable with the vendor, amount, and due date. This keeps every open renewal in one place so nothing lapses without warning.
- Renewal notices get logged the same morning they arrive
- Duplicate notices across two inboxes are caught automatically
- Every open renewal is tracked in one Airtable base
Built for privacy conscious professionals · freelancers · solo founders · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
webmail.runbox.comin a real browser with your saved login - no setup, no API keys. -
1
Runbox - find renewal notice emails
- Open Runbox and check new mail across the account
- Find messages that look like a renewal, subscription, or expiry notice
- Capture the vendor, amount, and due date for each
Done when Every new renewal notice this run is identified with its details.
-
2
Gmail - check for a duplicate notice
gmail.com
WebRun opens Gmail to check for a duplicate notice. - Search Gmail for the same notice by vendor and amount
- Note if the identical notice also landed there
- Mark duplicates so they are not logged twice
Done when Each Runbox renewal notice has a duplicate check result from Gmail.
-
3
Airtable - log the renewal with its due date
airtable.com
WebRun opens Airtable to log the renewal with its due date. - Add a record for each renewal notice with the vendor, amount, and due date
- Skip anything already flagged as a duplicate
- Mark it open until the due date passes or you act on it
Done when Every renewal notice this run has an Airtable record.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it renew or cancel anything on its own?
No. WebRun only reads renewal notice emails and logs them. Renewing, canceling, or paying for anything stays a decision you make yourself.
Why check Gmail as well as Runbox?
Some renewal notices get sent to more than one inbox. Checking both stops the same renewal from being logged twice.
How does it recognize a renewal notice?
It looks for common signals like the words renewal, subscription, or expires alongside a date and amount in the email.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.