Automated Elation Rheumatology Medication Refill Reminders
Every Monday, WebRun opens Elation, identifies rheumatology patients whose DMARDs or other chronic medications are due for refill within 14 days, drafts a refill request for each, and posts the queue to Slack for provider review before any prescription is sent.
How do I automatically manage rheumatology medication refill reminders in Elation?
WebRun opens Elation every Monday and finds all rheumatology patients whose chronic medications are due for refill within 14 days. It drafts each refill request and posts the full queue to Slack for provider review. No prescription reaches the pharmacy until a provider approves it, so patients stay on therapy without last-minute gaps.
- No rheumatology patient runs out of their chronic medication due to a missed refill
- Providers review a complete refill queue every Monday rather than fielding individual requests
- Patients needing a visit before refill approval are flagged before the draft is reviewed
Built for rheumatology providers · rheumatology medical assistants · independent rheumatologists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.elationhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Elation - find medications due for refill
- Open Elation and navigate to the e-prescribing and medication section
- Filter active rheumatology patients whose chronic medications have a refill due date within 14 days
- Capture patient name, medication name, dose, quantity, and refill due date
- Draft a refill request for each qualifying patient and hold it for provider review before sending
Done when All refills due within 14 days are drafted and held in the queue, none transmitted to the pharmacy.
-
2
Slack - post refill review queue to providers
slack.com
WebRun opens Slack to post refill review queue to providers. - Post a structured refill queue to the provider Slack channel, grouped by due date
- List the total number of refills pending review
- Highlight any patients with no recent visit who may need a check-in before refill approval
Done when Providers have the full refill review queue in Slack and know which drafts are waiting for their approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send a prescription to the pharmacy without provider approval?
No. Every refill is drafted and held in the queue. No prescription is transmitted to the pharmacy until a provider reviews and approves it through Elation's e-prescribing workflow.
Which medications does it track for rheumatology refills?
It tracks all active chronic medications in the patient's Elation medication list, including DMARDs like methotrexate and hydroxychloroquine, biologics on oral maintenance dosing, and any other rheumatology-related prescriptions with an upcoming refill date.
What if a patient needs a visit before their refill can be approved?
WebRun flags patients who have not had a recent visit in Elation, so providers can decide whether to require a check-in before authorizing the refill rather than discovering the gap after the draft is reviewed.
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