Automated Elation Rheumatology Flare Follow-Up Queue
Every morning, WebRun opens Elation, finds rheumatology patients seen in the past 14 days for a documented disease flare who have no follow-up appointment scheduled, and posts the pending follow-up queue to the clinical Slack channel.
How do I automatically track rheumatology flare patients who need a follow-up appointment?
WebRun opens Elation every morning and finds rheumatology patients seen in the past 14 days for a disease flare who have not yet had a follow-up appointment booked. It posts the queue to Slack sorted by days since the flare visit, so the clinical team can schedule follow-ups before any patient with an active flare slips through without monitoring.
- Every flare patient gets a follow-up outreach attempt within 24 hours of the queue review
- Patients without a follow-up after 7 days are escalated automatically
- Clinical teams stop relying on manual chart review to find unscheduled flare patients
Built for rheumatology clinical teams · rheumatology nurses · care coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.elationhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Elation - find flare visits without a follow-up booked
- Open Elation and navigate to recent encounters
- Filter for rheumatology visits in the past 14 days with a flare-related diagnosis code or clinical note keyword
- Check each patient's schedule for a follow-up appointment within 4 weeks
- Capture the names and flare visit dates of patients with no follow-up booked
Done when All recent flare patients without a follow-up scheduled are captured with their visit date and flare diagnosis.
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2
Slack - post flare follow-up queue to clinical staff
slack.com
WebRun opens Slack to post flare follow-up queue to clinical staff. - Post the flare follow-up queue to the clinical team Slack channel
- Sort by days since the flare visit, with the oldest unscheduled patients first
- Note any patients who had an urgent flare visit and have been waiting more than 7 days without a follow-up
Done when The clinical team has the morning's flare follow-up queue in Slack, sorted by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the patient to schedule the follow-up automatically?
No. WebRun posts the queue for clinical staff to review and action. Any outreach to the patient is drafted and held for staff approval before anything is sent, ensuring PHI stays internal and communication is clinically appropriate.
How does it identify flare visits in Elation?
It searches recent encounters for rheumatology-relevant flare diagnosis codes and common clinical note keywords associated with acute flare presentations, capturing visits where a clinician documented a flare or acute worsening.
What if the patient already called in and scheduled a follow-up by phone?
WebRun checks the live appointment schedule in Elation each morning, so patients who have already been scheduled will not appear on the queue as long as the appointment is recorded in the system.
Related templates
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