Automated Craneware New Code Mapping Reminders
Every Monday, WebRun opens Craneware, pulls every new or revised CPT and HCPCS code that maps to your chargemaster, and emails the coding team a reminder listing every code that still needs a mapping decision, ranked by days left before the effective date.
How do I make sure new CPT and HCPCS codes get mapped before their effective date?
WebRun checks Craneware every Monday for new or revised CPT and HCPCS codes affecting your chargemaster and emails the coding team a reminder listing every code still needing a mapping decision, ranked by days until the effective date. It only lists and reminds. Coders make and confirm every mapping themselves before it reaches the chargemaster.
- New codes get weeks of lead time before the effective date, not days
- Every mapping decision still runs through a coder before it reaches the CDM
- Unmapped codes stay visible instead of getting assumed into the wrong CDM line
Built for HIM coding compliance · chargemaster coordinators · revenue integrity teams · coding managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.craneware.comin a real browser with your saved login - no setup, no API keys. -
1
Craneware - find new or revised codes affecting the CDM
craneware.com
WebRun opens Craneware to find new or revised codes affecting the CDM. - Open Craneware and pull new or revised CPT and HCPCS codes that map to an existing CDM item or a service line with no current code
- Capture the code, description, and effective date for each
- Note which CDM items still need a coder to assign or confirm the mapping
Done when Every new or revised code affecting the chargemaster is listed with its effective date and mapping status.
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2
Outlook - remind the coding team of the deadline
microsoft.com
WebRun opens Outlook to remind the coding team of the deadline. - Email the coding team a reminder listing every code still needing a mapping decision
- Sort by days remaining before the effective date, most urgent first
- This only reminds and lists. Coders make and confirm every mapping decision themselves, WebRun never assigns a code on its own
Done when The coding team has this week's mapping reminder with a clear deadline countdown.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it assign the new code mapping itself?
No. It only compiles the list of codes still needing a decision and reminds the coding team by deadline. Every mapping is made and confirmed by a coder, never by WebRun.
How far ahead does the reminder start?
As soon as Craneware shows a new or revised code affecting your chargemaster, so most codes get weeks of lead time before the effective date, not just the final week.
What if a code has no obvious CDM match?
It's listed as unmapped rather than guessed, so a coder decides where it belongs instead of an assumption slipping into the chargemaster.
Related templates
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