Automated Craneware Inactive Charge Code Cleanup
Every Monday, WebRun opens Craneware, finds every chargemaster code with no charge activity in the trailing 12 months, drafts a proposed deactivation list in Outlook grouped by department for your CDM committee to review, and posts a Slack alert once it's ready.
How do I clean up inactive chargemaster codes safely?
WebRun checks Craneware every cycle for chargemaster codes with no charge activity in the trailing twelve months, excludes anything already tagged as seasonal, and drafts a proposed deactivation list in Outlook for your CDM committee. It never deactivates a code itself, the committee reviews and the coordinator applies every change, so the chargemaster stays clean without a risky auto-removal.
- Dead codes get flagged monthly instead of piling up into a once-a-year backlog
- Every deactivation still goes through committee approval before it happens
- Seasonal or intentionally held codes are excluded automatically, so nothing valid gets swept in
Built for CDM committees · chargemaster coordinators · revenue integrity teams · HIM leadership
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.craneware.comin a real browser with your saved login - no setup, no API keys. -
1
Craneware - find codes with no recent activity
craneware.com
WebRun opens Craneware to find codes with no recent activity. - Open Craneware and pull chargemaster items with zero charge activity in the trailing 12 months
- Capture the item, department, and the date of its last use
- Exclude any code your team has already marked as seasonal or intentionally held
Done when Every inactive chargemaster item is listed with its department and last-used date.
-
2
Outlook - draft the proposed deactivation list
microsoft.com
WebRun opens Outlook to draft the proposed deactivation list. - Draft an email to the CDM committee with the proposed deactivation list and each item's last-used date
- Group the list by department so owners can confirm quickly
- Leave the draft unsent. WebRun never deactivates a code itself, the committee approves and the coordinator applies it
Done when A proposed deactivation list is waiting in Outlook for the committee's review.
-
3
Slack - alert the committee it's ready
slack.com
WebRun opens Slack to alert the committee it's ready. - Post the CDM committee channel a short alert that this cycle's cleanup list is ready for review
- Link to the Outlook draft
Done when The committee has this cycle's cleanup alert in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it deactivate the codes itself?
No. WebRun only drafts the proposed deactivation list in Outlook. Your CDM committee reviews and approves it, and the coordinator deactivates each code by hand, nothing is removed from the live chargemaster automatically.
How does it decide a code is inactive?
By checking for zero charge activity across the trailing 12 months in Craneware, and it excludes anything your team has already tagged as seasonal or intentionally held, so a rarely used but valid code doesn't get swept in.
Why review this monthly instead of once a year?
A running monthly list is easier for a committee to work through a few items at a time than a single large backlog once a year, and it keeps the chargemaster clean continuously.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.