Automated Alora Respite Waitlist Alerts
Every hour, WebRun opens Alora, checks for any respite slot that opened up from a cancellation or new caregiver capacity, matches it against your waitlist by date, care level, and location, and drafts an outreach text in Twilio and a follow-up email in Gmail for the best-matched family.
How do I fill an open respite slot from my waitlist fast?
WebRun checks Alora every hour for respite slots that just opened up, from a cancellation or new caregiver capacity, matches the slot against your waitlist by date and care level, and drafts an outreach text in Twilio and a follow-up email in Gmail for the best match. Your coordinator reviews and sends both before any family hears from you.
- Open slots get matched to a waiting family within the hour, not days later
- The longest-waiting good match is offered first automatically
- Coordinators send a ready draft instead of writing outreach from scratch
Built for respite care agencies · intake coordinators · waitlist managers · family caregiver support programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.alorahealth.comin a real browser with your saved login - no setup, no API keys. -
1
Alora - find a newly opened respite slot
alorahealth.com
WebRun opens Alora to find a newly opened respite slot. - Open Alora and check for any respite slot that opened up since the last run, from a cancellation or new caregiver capacity
- Match the slot's date, care level, and location against the waitlist
- Rank matching families by wait time and urgency
Done when Every newly opened slot has its best-matching waitlisted family identified.
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2
Twilio - draft the waitlist outreach text
twilio.com
WebRun opens Twilio to draft the waitlist outreach text. - Draft a short outreach text to the top-matched family letting them know a slot is available
- Include the date and a response deadline
- Queue it for your coordinator to review and send
Done when A text draft exists in Twilio for the top match on every newly opened slot.
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3
Gmail - draft the waitlist outreach email
gmail.com
WebRun opens Gmail to draft the waitlist outreach email. - Draft a matching follow-up email with the same slot details for families who prefer email
- Leave every draft unsent for your coordinator
Done when A follow-up email draft exists in Gmail alongside every Twilio text draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the waitlisted family without approval?
No. WebRun only drafts the text in Twilio and the email in Gmail. Your coordinator reviews and sends both, so no family is contacted automatically.
How does it decide which family gets offered the slot first?
It matches the slot's date, care level, and location against the waitlist, then ranks matching families by wait time and urgency, so the longest-waiting good match is offered first.
What happens if the top match doesn't respond?
WebRun does not chase automatically. Your coordinator tracks responses and can rerun the match against the next family on the list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.