Automated Alora Respite Stay Availability Digest
Every morning, WebRun opens Alora, finds every respite stay slot and caregiver hour open for the coming week, logs it to a running Google Sheets tracker, and posts your intake team a ranked Slack summary of what is available today.
How do I know which respite stay slots are open today?
WebRun checks Alora every morning for respite stay slots and caregiver hours still open in the coming week, logs each one to a Google Sheets tracker, and posts your intake team a ranked Slack summary with slots open more than 3 days flagged, so new and waitlisted families get a same-day answer on availability.
- Intake answers a same-day availability question instead of checking Alora by hand
- Slots open more than 3 days get flagged for priority outreach
- Every coordinator sees the same live availability list each morning
Built for respite care agencies · intake coordinators · home care schedulers · family caregiver support programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.alorahealth.comin a real browser with your saved login - no setup, no API keys. -
1
Alora - find open respite slots
alorahealth.com
WebRun opens Alora to find open respite slots. - Open Alora and pull every respite stay slot and relief caregiver hour open for the next 7 days
- Note the date, shift length, location or in-home area, and care level for each open slot
- Cross-check against confirmed bookings so filled slots are excluded
Done when Every open respite slot for the coming week is listed with its date, length, and care level.
-
2
Google Sheets - log the availability tracker
google.com
WebRun opens Google Sheets to log the availability tracker. - Open the availability tracker and add a row for each open slot found
- Mark any slot that has been open for more than 3 days
Done when The tracker reflects every currently open slot and how long it has been unfilled.
-
3
Slack - post today's availability summary
slack.com
WebRun opens Slack to post today's availability summary. - Post a ranked summary to the intake channel, soonest date first
- Flag slots open more than 3 days so intake can prioritize outreach
- Use general care level and initials only, never full case notes
Done when Your intake team has today's respite availability summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the Slack digest include client health details?
No. It lists open slots by date, shift length, and general care level only. Full case notes and diagnoses stay in Alora and never appear in the Slack summary.
How far ahead does the availability list look?
Seven days ahead by default. Every run also cross-checks confirmed bookings in Alora, so a slot that got filled overnight will not show up as open.
What if two coordinators try to book the same slot at once?
WebRun only reports what Alora shows as open at run time. It does not hold or reserve a slot, so your team should still confirm in Alora before promising a family a date.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.