Automated Alora Post-Respite Summary Drafts
Every 30 minutes, WebRun opens Alora, checks for any respite stay just marked complete, pulls the caregiver's visit notes, activities, and hours, drafts a plain-language summary email in Gmail for the family, and logs hours and any incident flag to a Google Sheets compliance record.
How do I send families a summary after a respite stay?
WebRun checks Alora every 30 minutes for respite stays just marked complete, pulls the caregiver's visit notes, activities, and hours, drafts a plain-language summary email in Gmail for the family, and logs hours and any incident flag to a Google Sheets compliance record. A supervisor reviews and sends every summary, so families hear from a person, not an automated message.
- Every completed stay gets a summary drafted within 30 minutes
- The compliance log stays current without anyone updating it by hand
- Incidents are flagged and reviewed before a family ever sees the summary
Built for respite care agencies · caregiver supervisors · quality assurance teams · compliance coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.alorahealth.comin a real browser with your saved login - no setup, no API keys. -
1
Alora - find respite stays marked complete
alorahealth.com
WebRun opens Alora to find respite stays marked complete. - Open Alora and check for any respite stay just marked complete
- Pull the caregiver's visit notes, activities, meals, and total hours for the stay
- Note any incident or care plan deviation logged during the stay
Done when Every newly completed respite stay has its notes, hours, and any incident captured.
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2
Gmail - draft the family summary email
gmail.com
WebRun opens Gmail to draft the family summary email. - Draft a plain-language summary email for the family covering activities, meals, and how the stay went
- Include any incident in factual, non-clinical language
- Leave the draft unsent for a caregiver supervisor to review before sending
Done when A summary draft exists in Gmail for every newly completed respite stay.
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3
Google Sheets - log the compliance record
google.com
WebRun opens Google Sheets to log the compliance record. - Add a row to the compliance log with the client, caregiver, dates, hours, and incident flag
- Keep the log to hours and flags only, not full clinical notes
Done when The compliance log has one row for every completed respite stay.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the family get the summary automatically?
No. WebRun drafts it in Gmail and leaves it unsent. A caregiver supervisor reviews the summary, especially anything involving an incident, before it goes to the family.
What goes in the compliance log versus the family email?
The compliance log in Google Sheets keeps hours, dates, and an incident flag only. The full summary, written in plain language for the family, stays in the Gmail draft.
How does it handle an incident during the stay?
It is described in the family summary in factual, non-clinical language and flagged in the compliance log, but a supervisor always reviews an incident summary before it is sent.
Related templates
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