Automated Booqable Reservation Confirmation Emails
Every morning, WebRun opens Booqable and finds reservations confirmed overnight, drafts a detailed confirmation email for each renter in Gmail with pickup time, items, and deposit info, and posts your ops team a Slack summary of what is booked and prepped for the day.
How do I automatically send booking confirmations for new rental reservations?
WebRun checks Booqable every morning for reservations confirmed overnight, drafts a tailored confirmation email in Gmail for each renter with pickup details and deposit info, and posts your team a Slack summary of all incoming bookings, so no reservation goes unconfirmed and your staff start the day prepared.
- Every new booking gets a polished confirmation draft before the day starts
- Staff see a full incoming booking summary in Slack each morning
- No reservation detail is missed - deposit, pickup time, and items all captured
Built for equipment rental businesses · party rental companies · event rental shops · AV rental businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.booqable.comin a real browser with your saved login - no setup, no API keys. -
1
Booqable - find new reservations
booqable.com
WebRun opens Booqable to find new reservations. - Open Booqable and filter orders to those confirmed since the last run
- Capture the renter name, contact email, items booked, pickup date and time, and any deposit amount
- Note any special instructions or access requirements on the order
Done when Every new reservation is listed with full renter and booking details.
-
2
Gmail - draft confirmation emails
gmail.com
WebRun opens Gmail to draft confirmation emails. - Draft a confirmation email for each renter with item list, pickup details, and deposit info
- Include any special instructions noted on the reservation
- Leave each email as a draft for staff to review before sending
Done when A confirmation draft exists in Gmail for every new reservation.
-
3
Slack - post daily booking summary
slack.com
WebRun opens Slack to post daily booking summary. - Post a summary of today's new bookings to the ops channel
- List each reservation with renter name, items, and pickup time
- Flag any reservation missing a deposit or with a special requirement
Done when Ops team has a full picture of today's incoming bookings in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will confirmation emails go to renters automatically?
No. WebRun drafts every confirmation in Gmail and leaves it for a staff member to review before sending. Nothing goes out to a customer without your approval.
What information is included in each confirmation draft?
Each draft includes the booked items, pickup date and time, deposit amount, and any special instructions from the Booqable order. You can edit the draft before sending.
What if a reservation is cancelled before the email goes out?
WebRun reads live order status from Booqable on each run. Cancelled orders are skipped, and any draft already created can simply be deleted.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.