Automated Rental Quote Follow-Up Emails
Every morning, WebRun opens Goodshuffle Pro, finds quotes that have been open without a response for 48 hours or more, drafts a friendly follow-up email for each prospect in Gmail, and posts a Slack list of open quotes ranked by value so your team can prioritize.
How do I automatically follow up on open rental quotes?
WebRun opens Goodshuffle Pro every morning, finds quotes sitting unanswered for 48 hours or more, and drafts a friendly follow-up in Gmail for each prospect. It then posts your team a Slack list of open quotes ranked by value, so the most important bookings get attention before the event date passes.
- No open quote goes unanswered for more than 48 hours
- High-value quotes and urgent event dates get flagged first
- Staff start each day with a prioritized follow-up list in Slack
Built for party and event rental companies · equipment rental sales teams · tent and linen rental businesses · AV and lighting rental
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.goodshuffle.comin a real browser with your saved login - no setup, no API keys. -
1
Goodshuffle Pro - find open unanswered quotes
goodshuffle.com
WebRun opens Goodshuffle Pro to find open unanswered quotes. - Open Goodshuffle Pro and filter quotes to Open status
- Find quotes with no customer activity in the past 48 hours
- Capture the prospect name, email, event date, quote value, and days since last contact for each
Done when Every stale open quote is listed with its prospect details and age.
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2
Gmail - draft follow-up emails
gmail.com
WebRun opens Gmail to draft follow-up emails. - Draft a friendly, on-brand follow-up email for each prospect referencing their event date and items quoted
- Keep the tone warm and low-pressure
- Leave every email as a draft for staff to review before sending
Done when A follow-up draft exists in Gmail for every stale quote, ready to review.
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3
Slack - post prioritized close list
slack.com
WebRun opens Slack to post prioritized close list. - Post a ranked list of open quotes to the sales channel, sorted by quote value
- Include prospect name, event date, quote value, and days since last contact
- Flag any quote for an event within the next 7 days as urgent
Done when Sales team has today's prioritized follow-up list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email prospects without my approval?
No. WebRun drafts every follow-up in Gmail and leaves it for a staff member to review and send. No message goes to a prospect without a human approving it first.
How does it decide which quotes to follow up on?
It flags quotes that have been open in Goodshuffle Pro with no customer response for 48 hours or more. Quotes for events within 7 days are marked urgent and listed first.
What if a prospect has already booked or declined after the quote was sent?
WebRun reads the live quote status from Goodshuffle Pro on each run, so any quote that has converted or been declined since the last check is automatically skipped.
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