Automated Rental Fleet Maintenance Due Alerts
Every Monday, WebRun opens Point of Rental, finds all assets with service due in the next 14 days or with overdue maintenance, logs the list to a Google Sheet with asset details and service type, and posts a prioritized alert to your ops channel in Slack.
How do I automatically track which rental equipment is due for maintenance?
WebRun opens Point of Rental every Monday, finds every asset with service due in the next 14 days or already overdue, logs the details to a Google Sheet, and posts your ops team a prioritized Slack alert. Equipment gets flagged for service before it fails on a job, protecting your fleet and your reputation.
- Overdue and upcoming service flagged before equipment goes out
- Maintenance history logged automatically in Google Sheets each week
- Ops team has a prioritized service list every Monday morning
Built for equipment rental businesses · heavy equipment rental · tool rental shops · party and event rental
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
pointofrental.comin a real browser with your saved login - no setup, no API keys. -
1
Point of Rental - find assets due for service
pointofrental.com
WebRun opens Point of Rental to find assets due for service. - Open Point of Rental and navigate to the asset or maintenance module
- Filter to assets with service due in the next 14 days or already overdue
- Capture asset ID, name, service type, last serviced date, and next due date for each
Done when Every asset needing service in the coming two weeks is listed with its details.
-
2
Google Sheets - log service schedule
google.com
WebRun opens Google Sheets to log service schedule. - Open the maintenance tracking sheet and append a new row for each asset due
- Include asset name, ID, service type, due date, and days until due
- Mark overdue assets clearly in the sheet
Done when The maintenance sheet is updated with all assets due for service this period.
-
3
Slack - alert ops team
slack.com
WebRun opens Slack to alert ops team. - Post a prioritized maintenance alert to the ops channel
- List overdue assets first, then upcoming by days remaining
- Include a link to the maintenance tracking sheet
Done when Ops team has this week's service priority list in Slack with a sheet link.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it schedule or book maintenance automatically?
No. WebRun only surfaces which assets are due and logs them to your sheet. Your team decides when to schedule each service and assigns the work themselves.
How far ahead does it look for upcoming maintenance?
By default it flags assets with service due in the next 14 days, plus any already overdue. You can adjust the lookahead window when setting up the workflow.
What if an asset is already booked for a rental when it needs servicing?
WebRun reports what is due based on the maintenance schedule. Your team can cross-reference the rental calendar and pull the asset before its next booking.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.