Automated Rakuten Unshipped Order Queue
Every morning, WebRun signs in to Rakuten, opens the orders still sitting in awaiting shipment, captures each order's customer, contents, promised ship date and any tracking number already entered, builds a Trello ship queue ordered by deadline, and posts today's list to Slack.
How do I work my Rakuten orders awaiting shipment each day?
Every morning, WebRun signs in to Rakuten, opens the orders still awaiting shipment, and reads each one's customer, contents and promised ship date. It builds today's ship list in Trello ordered by deadline and posts a summary to Slack, so no order ages past its confirmation window.
- Today's orders are worked deadline first, not newest first
- Orders missing a tracking number are counted every morning
- No order status is changed and no buyer is messaged by the run
Built for Rakuten shop operators · ecommerce fulfillment teams · warehouse staff · online retailers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
rakuten.co.jpin a real browser with your saved login - no setup, no API keys. -
1
Rakuten - list orders awaiting shipment
rakuten.co.jp
WebRun opens Rakuten to list orders awaiting shipment. - Sign in to your Rakuten Ichiba shop and open the order management screen
- Filter orders to the awaiting shipment status
- Capture the order number, customer, items and the promised ship date on each
- Note which orders already have a tracking number entered and which do not
- Change no order status. WebRun reads the queue, your team ships and updates
Done when Every unshipped order is captured with its deadline and tracking state.
-
2
Trello - build the ship queue
trello.com
WebRun opens Trello to build the ship queue. - Create or update a card per unshipped order on the fulfillment board
- Set the card due date to the promised ship date, so the board sorts itself by urgency
- Put orders due today or already late in the top list
- Archive cards for orders that have shipped since the last run
Done when The board shows every open order as a card dated by its ship deadline.
-
3
Slack - post today's ship list
slack.com
WebRun opens Slack to post today's ship list. - Post today's ship list to the fulfillment channel
- Lead with anything past its promised ship date, then today's deadlines
- Give the count of orders still without a tracking number
- Say nothing to the customer. WebRun posts internally only
Done when The team has today's ship list, deadline first, in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message customers or mark orders shipped?
No. WebRun reads the order queue and builds your internal board. Marking an order shipped and messaging the buyer stay with your team in Rakuten.
How does it decide the order of the list?
By the promised ship date on each order. Anything already past its date comes first, then today's deadlines, then the rest.
What happens to orders that shipped overnight?
They are archived from the board. WebRun reads the live order status each morning, so a shipped order never stays on the queue.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.