Automated Daily Transport Volume Reporting
Every night, WebRun opens Patient Focused Systems, tallies every trip completed that day by transport type, requesting unit, and priority level, calculates the average turnaround time, and logs the full rollup to a Google Sheet so your ops review has the day's numbers ready each morning.
How do I get a daily rollup of hospital transport trip volume?
WebRun closes out each day by tallying every completed trip in Patient Focused Systems, broken down by transport type, requesting unit, and priority level, plus the average turnaround time. It logs the full rollup to a Google Sheet with a running 7-day average, so your ops review starts each morning with the numbers already in hand.
- Ops review starts each morning with the prior day's numbers already logged
- Trip volume is broken down by type, unit, and priority automatically
- A running 7-day average makes volume swings visible at a glance
Built for patient transport managers · hospital operations directors · transport department supervisors · hospital logistics analysts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
patientfocussystems.comin a real browser with your saved login - no setup, no API keys. -
1
Patient Focused Systems - tally the day's completed trips
patientfocussystems.com
WebRun opens Patient Focused Systems to tally the day's completed trips. - Open completed trips for the day and count them by transport type: wheelchair, stretcher, bed, specimen, equipment
- Break the count down further by requesting unit and priority level: routine, urgent, STAT
- Calculate the average turnaround time from request to completion
Done when The day's trips are fully tallied by type, unit, priority, and average turnaround.
-
2
Google Sheets - log the daily volume rollup
google.com
WebRun opens Google Sheets to log the daily volume rollup. - Open the Daily Trip Volume sheet
- Append today's row with total trips, the breakdown by type and unit, and the average turnaround
- Update the 7-day rolling average at the top of the sheet
Done when Today's volume rollup is logged with the 7-day rolling average updated.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the report include trips still in progress at night?
No. It only tallies trips marked completed by the time it runs, so any trip still open rolls into the next day's count instead of being counted twice.
Can I see trends over the past week, not just one day?
Yes. The Google Sheet keeps a running 7-day average alongside each day's row, so volume swings and turnaround trends are visible at a glance.
Does it break trips down by priority level?
Yes. Every rollup separates routine, urgent, and STAT trips, so you can see whether urgent volume is climbing before it shows up as a staffing problem.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.