Keep PT patients on track with their home exercise program
Each Monday, WebRun reviews active patients in WebPT who are mid-plan-of-care and have a home exercise program assigned, drafts a brief personalized check-in email for each one asking about adherence and any difficulty with exercises, and logs responses to a Google Sheet so therapists can review feedback before the next visit.
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- Under $0.01 per run
- Cancel anytime
How do I automatically check in with PT patients about their home exercise program?
Every Monday, WebRun reviews active WebPT patients with a home exercise program, drafts a brief personalized check-in email for each one asking about adherence and any difficulty, and logs them in a Google Sheets tracker organized by therapist. Staff review and send each draft, so HEP adherence issues surface before the next visit without adding manual outreach work.
- HEP adherence issues surface before the next visit rather than during it
- Therapists review a clean per-patient response log without manual outreach
- No patient receives a check-in message without staff approval
Built for physical therapists · PT clinic managers · outpatient PT practices · PT front-desk staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.webpt.comin a real browser with your saved login - no setup, no API keys. -
1
WebPT - identify active patients with a home exercise program assigned
webpt.com How to Automate WebPT
WebRun opens WebPT to identify active patients with a home exercise program assigned. - Open WebPT and navigate to active patients currently on a plan of care
- Filter for patients with a home exercise program assigned who have had at least one completed visit
- Capture each patient's name, treating therapist, assigned exercises, and date of last visit
- Skip patients who have a visit scheduled within the next 2 days, as therapists can check in directly
Done when Every active patient with an HEP and no imminent visit is listed for a check-in message.
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2
Gmail - draft personalized HEP check-in messages for each patient
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalized HEP check-in messages for each patient. - For each patient, draft a brief, friendly check-in email referencing their specific exercise program
- Ask two clear questions: how consistently they have been completing the exercises and whether they have had any pain or difficulty
- Keep the message short to maximize response rates
- Leave every draft unsent for staff review - patient messages are never sent automatically
- Label each draft with the patient name and treating therapist for easy routing
Done when A Gmail draft HEP check-in exists for every eligible patient, ready for staff review.
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3
Google Sheets - log HEP check-in status and patient responses
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log HEP check-in status and patient responses. - Log each patient to the HEP check-in tracker with their name, therapist, and the date the check-in was drafted
- Add columns for staff to record the patient response and any follow-up needed
- Sort by treating therapist so each clinician can review their own patients' responses
Done when Every HEP check-in is logged in the tracker and organized by therapist for follow-up review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients about their exercises without staff approval?
No. Every check-in message is drafted in Gmail and left unsent. Staff review each draft before sending, so patients only receive messages the clinic has approved.
How does it know which exercises a patient has been assigned?
It reads the home exercise program details from each patient's record in WebPT and references the specific exercises in the draft check-in message to make it feel personal and relevant.
What happens with the patient responses?
Patient replies go to the Gmail inbox as normal. The Google Sheets tracker gives therapists a place to log each response and flag patients reporting pain or non-adherence for discussion at the next visit.
Related templates
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