Automated Propane Delivery Reminders
Every morning, WebRun opens ADD Systems, identifies automatic-delivery customers whose next fill is due within the next five days, drafts a personalized delivery notice for each, and posts your dispatcher a Slack summary of the day's upcoming drops.
How do I automatically remind propane customers about upcoming deliveries?
WebRun opens ADD Systems every morning, finds automatic-delivery customers due within five days, and drafts a personalized delivery notice in Gmail for each one. Your dispatcher reviews and sends the notices, then uses the Slack summary to brief the route team before trucks roll.
- Customers receive timely delivery notices before their tank runs low
- Dispatchers start each day with a complete delivery preview in Slack
- No auto-delivery account is missed due to a manual oversight
Built for propane delivery companies · heating fuel dealers · fuel oil distributors · dispatch managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.addsys.comin a real browser with your saved login - no setup, no API keys. -
1
ADD Systems - find deliveries due this week
- Open ADD Systems and navigate to the delivery schedule view
- Filter for automatic-delivery accounts with a projected delivery date within the next 5 days
- Capture each customer's name, address, estimated gallons needed, and account number
Done when Every auto-delivery account due within 5 days is listed with its details.
-
2
Gmail - draft delivery notice per customer
gmail.com
WebRun opens Gmail to draft delivery notice per customer. - Draft a friendly delivery-notice email for each customer using their name and delivery window
- Include estimated arrival day and a contact number for rescheduling
- Save each draft for dispatcher review before sending. Do not send automatically
Done when A Gmail draft is queued for every customer due for delivery this week.
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3
Slack - post dispatcher summary
slack.com
WebRun opens Slack to post dispatcher summary. - Post a summary of today's upcoming deliveries to the dispatch channel
- List customer name, address, and estimated gallons for each stop
- Flag any accounts with access notes or past delivery issues
Done when Dispatcher has a full delivery preview in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the delivery notices without my approval?
No. WebRun drafts every customer email and leaves it in Gmail for your dispatcher to review and send. Nothing goes to customers until a human approves it.
How does it know which customers are due for delivery?
It reads your automatic-delivery schedule directly from ADD Systems each morning, so the list always reflects your current customer data and degree-day calculations.
What if a customer's tank was already filled early?
It pulls live delivery data from ADD Systems on each run, so accounts with a recent delivery will not appear in that day's list.
Related templates
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