Automated Produce Proof of Delivery Chaser
Every afternoon, WebRun reviews completed deliveries in Produce Pro for missing proof-of-delivery records, logs each gap to a Google Sheet, and drafts a chase email to the driver or customer contact in Gmail for your dispatcher to review and send before the day ends.
How do I automatically chase missing proof of delivery records for produce deliveries?
Every afternoon, WebRun reviews completed deliveries in Produce Pro for missing proof-of-delivery records, logs each gap to a Google Sheet for PACA compliance, and drafts a chase email to the driver or customer contact in Gmail for your dispatcher to review. Same-day chasing protects your invoices before any dispute window opens.
- Missing PODs are identified and chased the same day delivery happens
- A Google Sheet compliance log provides a full audit trail for invoice disputes
- Dispatchers send every chase email from their own inbox after a quick review
Built for produce dispatchers · fresh produce distributors · logistics managers · produce compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
producepro.comin a real browser with your saved login - no setup, no API keys. -
1
Produce Pro - find deliveries missing proof of delivery
producepro.com
WebRun opens Produce Pro to find deliveries missing proof of delivery. - Open Produce Pro and navigate to Shipping and Receiving
- Filter today's completed deliveries for any route stop that lacks a signed proof-of-delivery attachment
- Capture delivery number, customer name, delivery address, driver name, and delivery time for each gap
- Note the total value of the delivery so high-value missing PODs can be prioritized
Done when All completed deliveries with missing POD records are listed with driver and customer details.
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2
Google Sheets - log POD gaps to the compliance tracker
google.com
WebRun opens Google Sheets to log POD gaps to the compliance tracker. - Open the POD Compliance Tracker Google Sheet
- Append each missing POD as a new row with delivery number, customer, driver, value, and date
- Mark rows as resolved when the signed POD is later uploaded
Done when Every missing POD is logged in the Google Sheet for compliance tracking.
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3
Gmail - draft chase email per missing POD for dispatcher review
gmail.com
WebRun opens Gmail to draft chase email per missing POD for dispatcher review. - Draft a chase email for each missing POD addressed to the driver or customer contact requesting the signed POD
- Reference the delivery number, customer name, and delivery date in each draft
- Leave all drafts in Gmail for the dispatcher to review and send. Do not send automatically
Done when A chase email draft is ready in Gmail for each missing POD, awaiting dispatcher review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email drivers or customers automatically to request the POD?
No. Every chase email is drafted in Gmail and held for your dispatcher to review before sending. No message goes to a driver or customer without a human approving it.
Why does it matter to chase PODs the same day?
Under PACA, a buyer has a short window to reject produce. A missing POD can make it harder to defend an invoice dispute. Chasing the signature the same day keeps your documentation solid.
How do resolved PODs get removed from the chase list?
Your dispatcher marks the row as resolved in the Google Sheet once the signed POD is uploaded. WebRun skips any delivery already marked resolved on the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.