Chase overdue produce invoices so your team does not have to
Every Monday, WebRun scans QuickBooks for produce invoices past their due date, checks the customer's PACA status and order history in Produce Pro, drafts a polite payment reminder in Gmail for your AR team to review, and posts a chase list to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
quickbooks.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue produce invoices
- Open QuickBooks and run the Overdue Invoices report filtered to produce customers
- Capture invoice number, customer name, amount, due date, and days overdue for each
- Sort by days overdue, oldest first
Done when Every overdue produce invoice is listed with its amount and age.
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2
Produce Pro - check customer PACA status and history
producepro.com How to Automate Produce Pro
WebRun opens Produce Pro to check customer PACA status and history. - Look up each overdue customer in Produce Pro to confirm PACA trust status
- Check their order history for any open orders or recent disputes
- Note any credit hold flag already set
Done when Each overdue customer has been checked for PACA status and order context.
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3
Gmail - draft payment reminder for AR review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft payment reminder for AR review. - Draft a polite, professional payment reminder for each overdue customer
- Reference the invoice number, amount due, and due date in each draft
- Leave every draft in Gmail for the AR team to review. Do not send automatically
Done when A reminder draft is ready in Gmail for each overdue customer, awaiting AR review.
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4
Slack - post AR chase list
slack.com How to Automate Slack
WebRun opens Slack to post AR chase list. - Post the week's AR chase list to the finance Slack channel
- List each customer with amount owed, days overdue, and PACA trust flag
- Flag accounts with PACA trust protection as high priority
Done when The AR team has this week's chase list with PACA flags in Slack.
How do I automate overdue invoice chasing for a fresh produce distributor?
Every Monday, WebRun scans QuickBooks for overdue produce invoices, checks each customer's PACA trust status and order history in Produce Pro, and drafts a polite payment reminder in Gmail for your AR team to review. It also posts a prioritized chase list to Slack with amounts, days overdue, and PACA flags.
- AR team starts Monday with a ready-to-send reminder draft for every overdue account
- PACA-protected accounts are flagged for priority collection each week
- No overdue invoice sits ignored for a second week
Built for produce AR teams · fresh produce distributors · wholesale produce accountants · produce finance managers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to customers without my approval?
No. Every reminder is drafted in Gmail and held for your AR team to review and send. Nothing goes to a customer until a human approves it.
How does it handle PACA trust protections?
WebRun flags any customer covered by PACA trust in the Slack chase list so your AR team knows to prioritize collection and can take the right legal steps if payment is delayed.
What if a customer already paid since the last run?
QuickBooks shows live payment status, so any invoice settled before the Monday run is excluded automatically and no draft is created for that customer.
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