Ship episodes consistently
Every morning, WebRun opens Buzzsprout and checks all episodes marked as scheduled or draft for missing show notes, artwork, or a scheduled publish date. It posts a Slack alert listing any gaps and drafts a summary email for the producer, so every episode is complete before it goes live.
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How do I automatically check whether podcast episodes are ready to publish?
Every morning, WebRun opens Buzzsprout and checks every scheduled or draft episode for missing show notes, artwork, and a publish date. It posts a Slack alert listing any gaps and drafts a summary email for the producer so the team can fix issues before any episode goes live.
- No episode publishes with a blank description or missing artwork
- The team is alerted every morning to any readiness gaps without opening Buzzsprout
- Producers receive a Gmail draft summary to action or share with the team
Built for podcast producers · podcast hosts · audio editors · media teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.buzzsprout.comin a real browser with your saved login - no setup, no API keys. -
1
Buzzsprout - check each episode for missing fields
buzzsprout.com
WebRun opens Buzzsprout to check each episode for missing fields. - Open Buzzsprout and list all episodes in Draft or Scheduled status
- For each episode check whether show notes are present and not blank
- Check whether episode artwork is uploaded
- Check whether a publish date and time are set
- Record any missing fields alongside the episode title
Done when Every draft and scheduled episode has been checked for all required fields.
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2
Slack - alert team to any gaps
slack.com How to Automate Slack
WebRun opens Slack to alert team to any gaps. - Post a Slack alert to the podcast channel listing any episodes with missing fields
- For each incomplete episode, name the field that is missing so the team knows what to fix
- If all scheduled episodes are complete, post a brief confirmation that publish readiness looks good
Done when The team has a Slack alert with every readiness gap clearly listed.
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3
Gmail - draft a summary for the producer
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a summary for the producer. - Draft a summary email to the producer listing any incomplete episodes and the fields they are missing
- Leave the email as a draft for the producer to review and send if needed
- Do not send the email automatically
Done when A draft readiness summary email is waiting in Gmail for the producer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or unpublish episodes on my behalf?
No. WebRun only reads episode details and reports gaps. It never publishes, reschedules, or changes any episode in Buzzsprout. All publish actions remain with the producer.
Which fields does it check for readiness?
It checks for a non-blank show notes field, an uploaded episode artwork image, and a set publish date and time. You can add more fields to the checklist in the workflow settings.
What if all episodes are complete?
WebRun posts a short confirmation to Slack letting the team know that every scheduled episode has all required fields and is ready to publish. No alarm, no action needed.
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