Send pre-record prep to guests
Every morning, WebRun checks for recordings scheduled in the next 24 hours via Riverside, drafts a prep email for each guest covering the session link, tech-check steps, and what to expect, and posts the draft to Slack for the host to approve and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send pre-recording prep reminders to podcast guests?
Every morning, WebRun checks Riverside for recordings in the next 24 hours, drafts a prep email for each guest with the session link, a tech-check checklist, and episode context, then posts a Slack alert to the host. Emails stay in Gmail as drafts until the host reviews and sends them.
- Guests arrive to every recording with the session link and tech-check steps in hand
- The host is reminded of every recording 24 hours in advance via Slack
- No prep email goes to a guest before the host reviews and approves it
Built for podcast hosts · podcast producers · interview podcasters · media teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
riverside.fmin a real browser with your saved login - no setup, no API keys. -
1
Riverside - find recordings in next 24 hours
riverside.fm
WebRun opens Riverside to find recordings in next 24 hours. - Open Riverside and find sessions scheduled for the next 24 hours
- Note each guest's name, session link, and scheduled start time
- Collect any custom instructions or episode topic noted in the session details
Done when All upcoming sessions are identified with guest details and links.
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2
Gmail - draft prep and tech-check email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft prep and tech-check email. - Draft a prep email for each guest with the session link, tech-check checklist (headphones, quiet room, camera), and what to expect during the recording
- Include the episode topic and any questions the host plans to cover
- Leave the email as a draft, unsent, for the host to review and adjust
Done when A prep email draft is ready in Gmail for each upcoming guest.
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3
Slack - post draft for host approval
slack.com How to Automate Slack
WebRun opens Slack to post draft for host approval. - Post a Slack message listing the upcoming recordings and confirming that prep email drafts are ready in Gmail
- Include the guest name, session time, and a reminder for the host to review and send each draft
Done when The host is notified in Slack that prep drafts are ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the prep email to guests without my review?
No. WebRun drafts the prep email in Gmail and alerts you in Slack, but it never sends anything to the guest on its own. You review each draft and send it when you are ready.
What does the prep email include?
It includes the Riverside session link, a short tech-check checklist covering headphones, a quiet room, and camera setup, the episode topic, and a note on what to expect during the recording.
What if a session has no guest details in Riverside?
WebRun skips sessions with missing guest information and flags them in the Slack message so you can add the details manually and rerun the workflow.
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