Automated Renters Insurance Expiry Chasing
Every morning, WebRun opens Rent Manager, finds renters insurance policies expiring in the next 30 days or already lapsed, drafts a reminder email to each tenant in Gmail asking for updated proof of coverage, leaves it unsent for your review, and posts your team a Slack list of units about to fall out of compliance.
How do I chase expiring renters insurance automatically?
Every morning, WebRun checks Rent Manager for renters insurance policies expiring within 30 days or already lapsed and drafts a reminder email to each tenant in Gmail asking for updated proof of coverage. It leaves every email unsent for your review and posts your team a Slack list of units about to fall out of compliance, lapsed ones first.
- Lapsing coverage is caught before it leaves a unit uninsured
- Already-lapsed units are flagged first as the top risk
- Every reminder is reviewed by you before it reaches a tenant
Built for property managers · landlords · residential property teams · HOA managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.rentmanager.com/rmxin a real browser with your saved login - no setup, no API keys. -
1
Rent Manager - find expiring policies
rentmanager.com
WebRun opens Rent Manager to find expiring insurance policies. - Open the insurance tracking in Rent Manager and read each policy's expiration date
- Capture tenants whose coverage expires within 30 days or has lapsed
- Note the unit, policy number, and last verified date for each
Done when Every expiring or lapsed policy is captured with its unit and date.
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2
Gmail - draft renewal reminders
gmail.com
WebRun drafts an insurance reminder for each tenant. - Draft a reminder email to each tenant asking for updated proof of renters insurance
- Name the unit, the lapse or expiry date, and how to submit the new policy
- Leave every email as a draft for you to review. Never send to a tenant automatically
Done when A renewal-reminder draft is ready for each expiring policy.
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3
Slack - post compliance gaps
slack.com
WebRun posts the insurance compliance gaps to Slack. - Post a list of units with insurance expiring soon or already lapsed
- Put already-lapsed units first as the biggest compliance risk
- Leave it for your team to review each draft and send the reminder
Done when Your team sees which units have an insurance gap in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email tenants about insurance on its own?
No. WebRun drafts each reminder in Gmail and leaves it unsent. You review and send it yourself, so no tenant is contacted about their coverage without your approval.
How does it know a policy is expiring?
It reads each renters insurance policy's expiration date in Rent Manager and flags any expiring within 30 days or already lapsed, listing already-lapsed units first as the biggest risk.
Does it update the policy in Rent Manager?
No. WebRun only reads coverage dates and drafts reminders. Recording a new policy or verifying updated proof stays a manual step for your team inside Rent Manager.
Related templates
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