Keep your will-call bin clear with a daily return-to-stock worklist
Every morning, WebRun opens BestRx, finds prescriptions in will-call that have exceeded the return-to-stock hold period, logs them to a Google Sheet worklist by patient and days held, and posts a summary to Slack so technicians know exactly what to pull and return to inventory.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can a pharmacy automatically track and manage uncollected prescriptions due for return to stock?
WebRun scans BestRx every morning for prescriptions that have sat in will-call past your hold threshold, logs each one to a Google Sheet worklist with patient name, medication, and days held, and posts a summary to Slack so technicians start the day knowing exactly what to return to stock.
- Will-call bin stays clear with daily automated tracking instead of manual bin dives
- Technicians start each shift with a prioritized return list, not a guessing game
- Inventory accuracy improves as stale prescriptions are returned on schedule
Built for independent pharmacies · community pharmacies · pharmacy technicians
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bestrx.comin a real browser with your saved login - no setup, no API keys. -
1
BestRx - find overdue will-call prescriptions
bestrx.com
WebRun opens BestRx to find overdue will-call prescriptions. - Open BestRx and navigate to the will-call or uncollected prescription report
- Filter for prescriptions held longer than the configured return-to-stock threshold (default: 10 days)
- Capture patient name, Rx number, medication, fill date, and days held for each record
- Exclude any prescriptions marked as special-order, held by request, or flagged for patient contact
Done when Every prescription past the hold threshold is listed with its details.
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2
Google Sheets - log worklist by patient and days held
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log worklist by patient and days held. - Append each overdue will-call prescription as a new row in the return-to-stock tracking sheet
- Include columns for Rx number, patient, medication, fill date, days held, and a status column for technicians to mark complete
- Highlight rows exceeding 14 days held for priority attention
Done when The Google Sheet contains today's complete return-to-stock worklist with all required details.
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3
Slack - notify technicians of items to return
slack.com How to Automate Slack
WebRun opens Slack to notify technicians of items to return. - Post a summary to the pharmacy Slack channel with the count of items to return and a link to the Google Sheet
- Call out any prescriptions held more than 14 days as priority pulls
- Note that the sheet is ready for technicians to work through and mark off
Done when Technicians see today's return-to-stock count and sheet link in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it automatically return prescriptions to stock in BestRx?
No. WebRun produces a worklist for your technicians to action. All actual inventory adjustments are made by staff in BestRx, keeping pharmacist oversight intact for every return-to-stock decision.
How do I set the hold-period threshold?
You configure the number of days in your WebRun workflow settings before the first run. The default is 10 days, but you can adjust it to match your pharmacy's policy without any code changes.
What about prescriptions patients have asked to hold longer?
Prescriptions flagged as held by patient request or marked as special-order in BestRx are excluded from the worklist automatically each run.
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